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Conference Producer

2 months ago

Singapore MDPI PTE. LTD. Full time
Roles & Responsibilities

The Conference Producer/ Conference Marketing Specialist position is a full-time role based in Singapore. You will oversee all aspects of events, from concept to execution, ensuring timelines are met, and that each event exceeds expectations. For virtual events, you will be responsible for both production and marketing; for in-person events, you will be responsible for either production or marketing. You can let us know your preference during the interview for Conference Production or Conference Marketing Specialist role.


As a Conference Producer / Conference Marketing Specialist you will:


Production

  • Market Research: Conduct in-depth research on market trends, competitor landscapes, and industry challenges;
  • Value proposition Creation: Discuss valid topics with the chair and write an delivering event briefs for the marketing and editorial teams;
  • Conference agenda curation: Coordinate with chair and session chairs to select the oral and poster presentation candidates, schedule the presentation timing for all slots;
  • Stakeholder Engagement: Establish relationships with key stakeholders, including chair, session chairs, speakers to create advocacy for our events ;
  • Website Management: Keep event websites updated with the latest information, speakers, partners, and sessions;
  • Budget Preparation and Tracking: Prepare budget forecast before the event, and update the budget regularly to check the potential profit and loss;
  • Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly;
  • Milestone Tracking: Monitor and track progress to ensure KPIs and event targets are achieved;
  • Team Coordination: Coordinate with editorial team, marketing team, live session teams;
  • Editorial progress monitor: Work closely with the editorial team on abstract processing and with production teams on abstract book preparation;
  • Oversee live streaming of virtual events to ensure the smooth operation of the live sessions;
  • Onsite Delivery: Lead the creation and delivery of event briefs for on-site delivery, ensuring exceptional on-site execution of the conferences to meet customer expectations;

Marketing

  • Marketing strategy creation: Ensure maximum outreach to target markets and promote the conference through various channels;
  • Conference collateral materials creation: draft copies for brochure, banners, sponsorship prospectus;
  • Marketing Copywriting: Create promotional copy for marketing channels, including Email campaigns, SM posts, Media partners and editorial needs;
  • SEO marketing: Improve the website ranking and increase the website traffic;
  • Sponsorship marketing: Secure partners and coordinate their participation and sponsorship;
  • Content Development: Create content for conference sessions, interviews, and speaker/host scripts by collaborating with internal and external stakeholders;
  • Marketing campaigns progress tracking: Monitor and track progress to ensure the timely execution of all marketing schedules;
  • Post-Event Analysis: Conduct evaluations and prepare detailed reports highlighting event outcomes.

Others

  • Recognize work processes and/or outcomes that are negatively impacting the project; owns the issue and takes action to address deficiencies by identifying resolutions and notifying the appropriate manager.

Requirements:

  • A Bachelor or Master's degree in any subject;
  • Experience in conference industry is preferred
  • Are curious about people and love to speak, build and nurture relations;
  • Capable of handling multiple projects, and articulate common objectives for the teams to follow.
  • Excellent online call etiquette and written communication skills
  • International travel and confidence in face-to-face networking
  • Proven ability to work well in a team but also initiative to work on your own


Additional Information:

  • You must have the right to work and live in Singapore
  • This role is based in Singapore.


About MDPI:

A pioneer in scholarly open access publishing, MDPI has supported academic communities since 1996. Our mission is to foster open scientific exchange in all forms, across all disciplines. We operate more than 400 diverse, peer-reviewed, open access journals supported by over 84,200 academic editors. We serve scholars from around the world to ensure the latest research is openly and broadly available.

MDPI has its headquarters in Basel, Switzerland with additional offices in Europe and Asia. We are committed to ensuring that high quality research is made available as quickly as possible. We also support sustainability projects, with sustainability as a key theme in many journals and through the MDPI Sustainability Foundation.


Tell employers what skills you have

Market Research
Customer Relationship
Able To Multitask
Social Media
Marketing Strategy
Content Management
Marketing
Content Marketing
Event Planning
Sales Operations
Networking
Writing
Brochures