Highly Organized Administrative Support Professional

3 days ago

Singapore beBeeOperations Full time $4,000 - $6,000

Job Opportunity

We are seeking a highly skilled and organized professional to collaborate with their project team as an Administrative Operations Coordinator. This role will be responsible for daily operational support and providing administrative assistance to the Program Head and other team members.

Key Responsibilities:

  • Organize meetings and schedules of the Program Head
  • Assist travel planning, prepare itineraries, and support visa processing for the project team members and visitors
  • Provide support in organizing workshops and team meetings with room booking and zoom calls
  • Prepare expense reports for key managers
  • Raise purchase requests and verify invoices from service providers
  • Provide planning and support for internal and external meetings
  • Optimize existing procedures
  • Work with facility management to ensure team members respect office rules and processes
  • Secure office supplies for the project team
  • Prepare communications related to project activities by working closely with the PMO team
  • Assist in digital documentation services and training material preparation
  • Manage the leave calendar of the project team and ensure it is properly updated
  • Organize events with facility management and required food arrangements

Requirements:

  • At least 5 years of working experience as a secretary or admin assistant
  • 1-2 years of working experience in supporting directors or senior managers
  • Good experience in Microsoft office applications
  • Previous experience in a multi-cultural environment
  • Previous experience working with IT/project departments

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