Highly Organized Administrative Professional
4 days ago
We are seeking a highly organized and proactive administrative professional to join our team. The ideal candidate will provide high-level support to our Investment Leads, managing complex calendars, coordinating travel, and handling confidential information.
The Executive Assistant will be the key liaison between our Leads and internal/external stakeholders, ensuring seamless communication and coordination. This is an excellent opportunity for a motivated and detail-oriented individual to take their career to the next level.
Responsibilities- Manage and coordinate Investment Leads' schedules, prioritizing meetings, appointments, and conference calls.
- Proactively address potential scheduling conflicts and adjust as necessary.
- Arrange and manage domestic and international travel, including flights, accommodations, and ground transportation.
- Evaluate corporate travel agents annually and recommend adjustments as needed.
- Identify and curate travel booking platforms or vendors to support Leads' travels.
- Track and exercise budget prudence in managing Leads' travels and entertainment.
- At least 5 years of experience as an Executive Assistant in VC, fund management, or high-growth/start-up environments.
- Excellent verbal and written communication skills.
- Proficient in Outlook (calendar management), Microsoft Office Suite (Word, Excel, PowerPoint, Teams), and online communication tools.
- Proven ability to manage sensitive and confidential information with discretion.
- Highly organized with exceptional attention to detail.
- Multitasking skills, with the ability to remain calm and effective under pressure.
- Possesses a can-do and growth mindset.
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