Corporate Support Officer

1 week ago

Singapore beBeeAdministrative Part time $40,000 - $60,000
Job Title: Corporate Support Officer

We are seeking a highly organized, detail-oriented, and proactive individual to join our team as a Corporate Support Officer. This role is essential for the smooth operation of our firm, particularly in managing client statutory records, tracking crucial deadlines, assisting with billing, and coordinating client and internal meetings.


Key Responsibilities:
  • Statutory Filing & Record Keeping:
    • Maintain accurate and up-to-date physical and digital statutory registers (e.g., Register of Members, Directors, Charges, Controllers).
    • Organize and file all corporate documents, including resolutions, minutes, annual returns, and statutory forms for ACRA lodgements.
    • Ensure all client files and records are meticulously maintained, confidential, and easily retrievable.
    • Assist in archiving and disposing of outdated records in accordance with retention policies.
  • Compliance Deadline Management:
    • Proactively monitor and track critical deadlines for all clients, including Annual General Meetings (AGMs), financial year-ends, Annual Returns, and other ACRA lodgements.
    • Communicate upcoming deadlines to clients.
    • Prepare and dispatch reminders to clients for pending statutory requirements.
  • Billing & Financial Support:
    • Prepare and issue invoices for secretarial services, statutory fees, and disbursements accurately.
    • Assist in tracking accounts receivable and follow up on outstanding payments for secretarial fees and lodgement charges.
    • Process and reconcile petty cash related to lodgement fees and office expenses.
  • Meeting Coordination & Support:
    • Schedule and coordinate client board meetings, general meetings, and internal team meetings.
    • Assist in preparing meeting agendas and relevant corporate governance documents.
  • General Administrative & Client Support:
    • Manage incoming and outgoing correspondence, including emails, mail, and phone calls, specifically for client-related inquiries.
    • Assist in preparing basic company secretarial forms and correspondences under supervision.
    • Maintain client databases and contact information.
    • Order and maintain office supplies, ensuring the office environment is organized and professional.

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