Senior Career Guidance Programme Administrator

18 hours ago

Singapore beBeeCareer Full time $60,000 - $80,000
Job Description

We are seeking a diligent and detail-oriented professional to assume the role of Career Guidance Programme Administrator. The ideal candidate will be responsible for providing administrative support for our organisation's Career Guidance programmes.

  • Perform day-to-day administrative tasks to support the operations and monitoring of Career Guidance programmes.
  • Liaise with vendors, partners, and internal teams to ensure smooth programme delivery.
  • Handle programme documentation, including maintaining accurate records, updating databases, and preparing reports.
  • Process and maintain participant records, including participant registrations, attendance, claims and other records.
  • Administer and conduct post-programme feedback surveys with participants via phone calls, email, or other channels to gather insights for programme improvement.
  • Process data for regular reporting and evaluation purposes.
  • Support team members in preparing reports and presentations
  • Maintain the team's digital repository of materials and documents
  • Coordinate scheduling and logistics for meetings, activities and events
  • Provide general administrative support to the programme team as required.
RequirementsWork Experience and Knowledge
  • Relevant experience in conducting telephone survey interviews and managing online survey research operations.
  • Proficient in using Microsoft Office software, especially Word, Excel, Powerpoint.
  • Strong command of written and spoken English.
  • Proficient in other official languages will be beneficial.
Skill Sets
  • Communication: Capable of delivering clear and effective written and oral communication to engage stakeholders.
  • Administrative and Organisational Skills: Proficient in managing multiple tasks efficiently, while effectively prioritizing responsibilities.
  • Attention to Detail: Able to ensure precision and accuracy in data management and administrative tasks.
  • Personal Effectiveness: Able to work independently, and as part of a team in a fast-paced environment.

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