Procurement Manager

1 day ago


Singapore SPECON CONTRACTOR PTE. LTD. Full time
Procurement Executive Job Description

SPECON CONTRACTOR PTE. LTD. is seeking a skilled Procurement Executive to join our team. The successful candidate will be responsible for managing sub-contractor claims, preparing debit notes, and ensuring accurate reconciliation of delivery orders against invoices and purchase orders.

Key Responsibilities:
  • Update management on sub-contractor claims status, including work performed, penalties, back-charges, and advances imposed on sub-contractors.
  • Prepare debit notes on back-charges and/or penalties imposed on sub-contractors and follow up to ensure contra against claims raised by sub-contractors.
  • Assist in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims.
  • Verify and ensure that payment certification issued to sub-contractors are in accordance with approved sub-contractors' interim payment recommendations.
  • Reconcile sub-contractors' invoices against payment certification issued.
  • Prepare accrual listing reporting on a quarterly basis, including work done by sub-contractors yet to be billed.
  • Work closely with external suppliers to ensure accuracy in price and quantity for materials ordered and delivered.
  • Reconcile delivery orders against approved purchase orders and suppliers' invoices.
  • Liaise and rectify discrepancies/disputes with external suppliers.
  • Liaise with QS of any discrepancy in certification amount.
  • Liaise with finance for payment that requires immediate attention due to site work schedule.
Key Performance Outcome Measurements:
  • Accurate reconciliation of delivery orders against invoices and purchase orders.
  • Accurate reconciliation of sub-contractor claim and QS certified amount and payments.
  • Compliance with specification requirements.
Requirements:
  • Negotiation skills.
  • Proficiency in Microsoft Office and Microsoft Excel.
  • Knowledge of supplier performance, purchasing, procurement, compliance, screening, cash flow, pricing, sourcing, and personal development.


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