Operations Manager

2 weeks ago

Singapore beBeeFacilities Full time $55,000 - $85,000
Job Summary

We are seeking a dedicated and proactive Facilities Manager to oversee the maintenance of kitchen and bakery equipment across cluster kitchens and workshops. This role involves ensuring smooth execution of facility services, managing spare parts inventory, coordinating with technicians, and maintaining accurate records.

Key Responsibilities:
  • Prepare daily attendance reports and technician deployment schedules.
  • Assist technicians with spare parts requests and equipment repair approvals.
  • Lead and coordinate a team of technicians with the workshop operations team.
  • Plan and coordinate scheduled Kitchen Maintenance Days.

Inventory & Spare Parts Management

  • Work closely with senior management to ensure adequate inventory of kitchen equipment spare parts.
  • Manage spare parts for both Kitchen and Bakery operations.
  • Assist with stock takes and submit regular inventory reports.
  • Raise purchase orders and goods received notes in a timely manner.
  • Manage quotations and ensure proper storage and stock levels are maintained.

Vendor & Contractor Management

  • Ensure contractor clearance and compliance with security regulations.
  • Organise and control documentation, including quotations, service reports, delivery orders, and invoices.
  • Liaise with vendors/contractors for equipment spare parts purchase and specifications.

Reporting & Data Management

  • Submit regular reports on overall kitchen equipment health.
  • Track and report equipment breakdowns and associated costs.
  • Monitor equipment inspection schedules with senior management.

Financial & Cost Management Support

  • Assist senior management in cost management initiatives.
  • Support data analysis, costing activities, and departmental budgeting.

Requirements

  • Diploma in Engineering or Facility Management.
  • Experience in managing multiple groups of contracted vendors.
  • Knowledge of kitchen equipment and facilities management (preferred).
  • Class 3 / 2B Driving Licence.
  • Strong communication and interpersonal skills.
  • Able to work in a fast-paced environment.
  • Basic knowledge of electrical and mechanical systems.
  • Proficient in Microsoft Office.

Tell employers what skills you have

Skills: Inventory, Cost Management, Data Management, Property, Career Development, Electrical, Windows, Bakery, Budgeting, Team Leader, Facilities Management

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