Executive Director, Research Operations

6 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

The Nanyang Technological University, Singapore (NTU Singapore) seeks a highly skilled and experienced individual to join its team as a Senior Executive/Assistant Manager. The successful candidate will play a pivotal role in managing the activities of the Centre for Respiratory Research Excellence, overseeing daily operations, and coordinating various activities for the TARIPH Patient Network.

About the Role

This is an excellent opportunity for a dynamic and dedicated professional to make a meaningful contribution to the advancement of respiratory health and disease research in Singapore. As a key member of the Centre's team, you will be responsible for monitoring deadlines, assisting the Centre Manager with administrative matters, and carrying out day-to-day operations, including procurement, office management, task coordination, KPI monitoring and reporting, and events management.

Key Responsibilities:
  • Manage the Centre's email inbox and respond to emails.
  • Coordinate with internal teams and external stakeholders to facilitate effective communication and collaboration.
  • Organise regular and ad-hoc meetings with both internal and external stakeholders.
  • Provide secretariat support to all meetings by preparing agendas, writing and distributing minutes, and following up on action items.
  • Develop communication and publicity materials, including web pages, biannual newsletters, and ad hoc articles.
  • Communicate and engage with TARIPH patient partners for TARIPH patient network activities.
  • Perform any other ad-hoc duties assigned.
Key Competencies and Requirements:
  • Bachelor's degree in biology, science and technology or equivalent.
  • Three to five years of experience in academic administration with a proven track record of success.
  • Experience in event management lifecycle preferred but not required.
  • Proficiency in Microsoft Office/Adobe/content design software.
  • Excellent communication and interpersonal skills.
  • Exceptional organisational and time management abilities.
  • Team player, meticulous, resourceful, and adaptable.

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