Office Administrator cum Receptionist

2 weeks ago

Central, Singapore beBeeAdministration Full time $2,400 - $4,200

Job Overview: We are seeking a highly organized and detail-oriented receptionist/administrator to join our team. This is an exciting opportunity for a motivated individual to provide exceptional support to various departments, ensuring seamless day-to-day office operations.

Key Responsibilities:

  • Welcome and assist visitors, clients, and staff members in a professional manner, providing excellent customer service.
  • Manage calls, emails, mail, courier, and front-desk activities with precision and efficiency.
  • Provide administrative support to multiple departments, including HR, Finance, Operations, IT, and other teams as needed.
  • Assist in document preparation, filing, data entry, and record keeping to maintain accurate and up-to-date information.
  • Coordinate meeting schedules, room bookings, and internal communications to ensure smooth operations.
  • Support procurement of office supplies, liaise with vendors/service providers, and maintain inventory levels.
  • Handle basic reporting and administrative follow-up tasks for assigned departments.
  • Perform routine maintenance tasks to ensure the safety and functionality of the office environment.
  • Ensure the cleanliness and orderliness of common areas, promoting a positive work environment.
  • Maintain a high level of confidentiality and discretion when handling sensitive information.

Required Skills and Qualifications:

  • Higher NITEC/ Diploma/Degree in Management or related fields (fresh graduates welcome).
  • Proficiency in MS Office (Word, Excel, PowerPoint) with strong organizational and multitasking abilities.
  • Good communication and interpersonal skills, with ability to work independently with minimal supervision.
  • Prior experience in reception or administrative support is an advantage, but not required.

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