Conference and Event Planner

2 weeks ago

Singapore beBeeEvent Full time $40,000 - $60,000
Job Title

Conference Producer/Marketing Specialist Role

About the Job

This role involves overseeing conferences from concept to execution, ensuring timelines are met and each event exceeds expectations. For virtual events, you will be responsible for both production and marketing; for in-person events, you will be responsible for either production or marketing.

  • Market Research: Assist in conducting preliminary research on market trends, competitor landscapes, and industry challenges.
  • Conference Agenda Curation: Assist in scheduling sessions with the chair and session chairs, coordinating with speakers and session chairs, and ensuring timely updates to the event agenda.
  • Stakeholder Engagement: Maintain communication with key stakeholders, including chair, session chairs, speakers to create advocacy for our events.
  • Website Management: Manage event websites, ensuring they are updated timely with the latest information, speakers, partners, and sessions.
  • Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly.
  • Team Coordination: Coordinate with editorial team, marketing team, live session teams.
  • Editorial Progress Monitor: Work closely with the editorial team on abstract processing and with production teams on abstract book preparation.
  • Live Streaming of Virtual Conferences: Assist in coordinating and supporting the live streaming of virtual conferences, ensuring seamless technical operation, real-time troubleshooting, and smooth engagement throughout the session.
  • Onsite Delivery: Assist in creating and delivering event briefs for onsite delivery, ensuring exceptional onsite execution of the conferences to meet customer expectations.
Requirements

We are seeking a candidate who:

  • Has a Bachelor's or Master's degree in any subject.
  • Has experience in the conference industry (preferred).
  • Is curious about people and loves to speak, build, and nurture relations.
  • Can handle multiple projects and articulate common objectives for the teams to follow.
  • Has excellent online call etiquette and written communication skills.
  • Is capable of international travel and confident in face-to-face networking.
Benefits

We offer a range of benefits, including:

  • Professional and personal development opportunities.
  • An international work environment.
  • Flexible working hours within the limits of a full-time job.
  • Trips to other MDPI offices.
  • Attending scientific conferences.
  • A competitive salary and benefits package.

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