Executive Secretary

7 days ago


Singapore OFFICE SECRETARIES PTE. LTD. Full time
Job Summary:
A highly skilled and experienced Executive Secretary is required to support a team of 4-5 lawyers in administrative and executive matters. The ideal candidate will have at least five years' relevant offshore experience, with excellent technical knowledge of MS Word, PowerPoint, and Excel.

About the Role:
The successful candidate will be responsible for managing diary planning and coordination, making appointments, and co-ordinating internal and external meetings. They will also travel management, booking transport, hotels, meetings, and producing detailed itineraries. Additionally, they will assist with business development and client liaison initiatives, update database information, and assist with marketing initiatives and events.

Main Responsibilities:
  • Manage and maintain diary planning and coordination
  • Travel management and coordination
  • Assist with business development and client liaison initiatives
  • Update database information and assist with marketing initiatives and events
  • Prepare bills and maintain accurate billing/contact details
  • Provide secretarial assistance including copy typing, formatting documents, creating correspondence, pitches, and presentations
  • Organise documents and manage filing
  • Run conflict checks and compliance queries
  • Support other members of the secretarial team and provide cover as necessary

Requirements:
  • At least five years' relevant offshore experience
  • Excellent technical knowledge of MS Word, PowerPoint, and Excel
  • Good verbal and written communication skills
  • Able to produce and amend documents quickly and accurately
  • Able to format, paginate, number, and present documents
  • Enthusiastic and positive approach to tasks and requests for action outside normal scope of duties
  • Ability to manage pressure and conflicting demands

Compensation and Benefits:
We offer a competitive salary range of SGD $60,000 - SGD $80,000 per annum, depending on experience. Additionally, we provide a comprehensive benefits package, including medical insurance, leave entitlements, and professional development opportunities.
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