Senior Executive Assistant

4 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
About the Role

We are looking for a Senior Executive Assistant to provide high-level administrative support to our team at NTU. The ideal candidate will have exceptional organizational skills, be able to prioritize tasks effectively, and maintain confidentiality.

Key Responsibilities
  • Provide administrative support to senior executives, including calendar management, travel arrangements, and correspondence.
  • Manage multiple projects simultaneously, ensuring timely delivery and maintaining excellent stakeholder relationships.
  • Develop and implement effective administrative systems and processes to improve efficiency.
  • Prepare and present reports, presentations, and other materials as required.
Publicity and Events Management
  • Coordinate staff engagement events and other ad-hoc events.
  • Provide financial oversight for event budgets.
  • Update the website and LinkedIn pages, creating content on social media platforms.
  • Monitor online sentiments and manage digital media platform engagement.
  • SOURCE vendors and event locations for activities and events.
Other Responsibilities
  • Verify receipts related to purchases, claims, and reimbursements using internal systems.
  • Perform general office administrative support, managing supplies.
  • Assist with secondary administrative roles and responsibilities as assigned.
Requirements
  • Bachelor's degree in business administration or relevant field.
  • Administrative management experience with working knowledge of project management and data analysis.
  • Familiarity with Adobe Suite, Canva, and MS Office Applications (Excel, Word, PowerPoint).
  • Excellent verbal and written communication skills.
  • Problem-solving, research, and analytical skills.
  • Multitasking and ability to work under pressure.
  • Independent work and teamwork capabilities.


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