HR cum Administrative Assistant

2 weeks ago

Singapore beBeeAdministrative Full time $30,000 - $40,000
Job Title: HR cum Account Assistant

We are seeking a versatile professional to support our HR and accounting departments. This role requires a detail-oriented individual with strong organizational skills, attention to detail, and excellent communication skills.

The successful candidate will assist with various tasks related to human resources, including recruitment and onboarding, employee records management, payroll administration, employee benefits administration, and employee relations. Additionally, the candidate will provide accounting support for financial documentation and transactions, including accounts payable and receivable, financial recordkeeping, bank reconciliation, expense tracking, and tax and financial reporting.

Responsibilities
  1. Human Resources Responsibilities:
  2. Recruitment & Onboarding: Assist in posting job openings, screening resumes, and scheduling interviews. Support the onboarding process for new employees, including orientation and documentation.
  3. Employee Records & Database Management: Maintain and update employee records, ensuring accurate and confidential data management. Ensure compliance with labor laws and company policies regarding employee documentation.
  4. Payroll Administration: Assist with the preparation and processing of payroll on a timely basis. Coordinate with employees regarding leave, attendance, and deductions to ensure accurate payroll processing.
  5. Employee Benefits Administration: Assist in managing employee benefits programs such as health insurance, retirement plans, and other benefits. Respond to employee inquiries about benefits, leave entitlements, and HR policies.
  6. Employee Relations: Assist in resolving minor employee issues, grievances, or concerns. Help in organizing staff engagement activities and events to foster a positive work environment.
  7. HR Compliance & Documentation: Ensure the organization is in compliance with all HR laws and regulations. Maintain up-to-date knowledge of HR best practices and changes in labor laws.
  8. Training & Development: Coordinate internal and external training sessions for employees. Assist with the tracking and reporting of employee training progress.
  1. Accounts Responsibilities:
  2. Accounts Payable/Receivable: Assist in maintaining accounts payable and receivable records, ensuring all payments are made and received on time. Prepare invoices and process payments, ensuring accuracy and proper documentation.
  3. Financial Recordkeeping: Assist with maintaining accurate financial records, ensuring that all transactions are properly documented. Support monthly and quarterly financial reporting.
  4. Bank Reconciliation: Assist in reconciling bank statements and ensuring that all transactions are accounted for.
  5. Expense Tracking: Monitor and track office expenses and ensure timely submission of expense reports.
  6. Tax & Financial Reporting: Assist with the preparation of financial reports, tax documents, and regulatory filings as required.
Required Skills and Qualifications
  • Strong organizational skills with attention to detail.
  • Excellent communication and interpersonal skills.
  • Able to handle sensitive and confidential information with discretion.
  • Proficient in Microsoft Excel and accounting software (e.g., QuickBooks, Tally).
  • Basic knowledge of HR principles and labor laws.
  • Basic knowledge of accounting principles and bookkeeping.
Benefits
This role offers a chance to develop your skills and experience in both HR and accounting. You will have the opportunity to work closely with our team and contribute to the success of our organization.

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