Corporate Liaison Coordinator

7 days ago

Singapore beBeeMultitasker Full time $4,000 - $6,000

We are seeking a highly organized and detail-oriented Personal Assistant to support the operations of our Company Secretary firm.

This role requires fluency in both English and Chinese, as you will serve as a key liaison between the company's internal teams and external clients, including our China-based executives.

Key Responsibilities:
  • Coordinate meetings, prepare agendas, and take detailed minutes during meetings.
  • Communicate effectively with internal departments and external stakeholders.
  • Draft and edit documents, emails, and presentations in both English and Chinese.
  • Maintain confidential files and records in an organized manner.
  • Handle travel arrangements, accommodation, and visa processing for executives, especially for China-related matters.
Administrative Support:
  • Organise and maintain office filing systems, both digital and physical
  • Manage office supplies, stationery, and basic vendor coordination
  • Prepare reports, documentation, and assist in basic data entry
  • Handle company mail, courier dispatch, and office correspondences
HR & Office Operations:
  • Assist in recruitment activities: scheduling interviews, shortlisting candidates
  • Coordinate onboarding and offboarding of employees (e.g. document collection, access card, uniform issuance)
  • Maintain employee attendance records, leave tracking, and HR filing
  • Liaise with office cleaners, technicians, and other service vendors
General Coordination:
  • Act as liaison between Director and internal departments
  • Coordinate logistics for staff events, store openings, and meetings
  • Support ad hoc assignments from the Director or Management
Requirements:
  • Minimum 1-3 years of experience as a Personal Assistant, preferably supporting senior executives or in a corporate or legal environment.
  • Bachelor's Degree in Business Administration, Secretarial Studies, or a related field.
  • Excellent command of English and Chinese (both written and spoken).
  • Strong organizational skills with attention to detail.
  • Ability to multitask and prioritize workload efficiently.

The ideal candidate will possess strong communication and multitasking skills, along with the ability to work closely with our China-based leadership.

This is a fantastic opportunity for someone who thrives in fast-paced environments and is comfortable working with cross-cultural teams.

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