Strategic Academic Coordinator

1 week ago

Singapore beBeeAdministrative Full time $90,000 - $120,000
Job Description

As a key member of the academic leadership team, this role requires exceptional organizational, communication, and interpersonal skills to support the Head of Department (Academic) in ensuring the effective coordination of strategic initiatives, academic recruitment and planning, educational programmes, and institutional priorities.

The Assistant Director will provide high-level administrative and operational support to the Head of Department (Academic), ensuring seamless execution of key projects and initiatives. This role requires a strong understanding of university governance and organizational structure, as well as excellent written and verbal communication skills.

Key Responsibilities
  • Coordinate and organize academic leadership meetings, executive committees, and offsite retreats, including scheduling, logistics, agenda development, note-taking, and follow-up
  • Draft, edit, and proofread executive communications, such as emails, academic reports, presentations, and speeches
  • Serve as a primary liaison between the Head's office and internal departments, faculty, staff, external partners, and stakeholders, ensuring smooth and professional communication
  • Manage incoming inquiries and requests, prioritizing and responding on behalf of the Head as appropriate
  • Support cross-functional initiatives, providing project coordination, tracking progress, and following up on action items across departments and academic units
  • Maintain organized records, databases, and contact lists related to institutional planning, governance, and strategic initiatives for education and research
  • Perform appropriate data analysis on relevant data and records to derive statistics and insights for supporting academic and institutional decision-making
  • Handle sensitive academic and institutional information with the highest level of confidentiality and discretion
  • Conduct research and prepare briefing materials to inform decision-making and support university-wide initiatives.
Required Skills and Qualifications
  • Bachelor's Degree with prior experience in executive or academic administration.
  • Strong understanding of university governance and organizational structure.
  • Excellent written and verbal communication skills.
  • Competent data analysis and related interpretation skills.
  • Ability to build collaborative relationships across diverse stakeholder groups.
  • Demonstrated discretion and professionalism in handling confidential matters.
Benefits

This role offers a unique opportunity to work at the heart of academic leadership, supporting the delivery of strategic initiatives and contributing to the success of the university.

Others

Professionalism
stakeholder relationship
verbal communication skills
written communication skills
Data Analysis
Academic Administration
discretion
Executive Communications
Agenda Development
Research

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