Corporate Facility Coordinator

2 weeks ago

Singapore beBeeFacilityCoordinator Full time $3,500 - $5,500
Job Title: Corporate Facility Coordinator">

The Corporate Facility Coordinator is a dual role position that manages day-to-day facility operations while serving as the first point of contact for visitors and employees. This position requires excellent organizational skills, professional demeanor, and the ability to multitask between facilities management and front desk responsibilities.

The ideal candidate will have at least 2 to 3 years of experience in a similar corporate environment. They will possess good communication skills for interfacing with executives and basic knowledge of MS office such as PowerPoint, excel and MS Word.

Key Responsibilities:
  • Facilities Management: Manage day-to-day facility operations, including but not limited to, receiving and distributing mail, managing inventory levels, and maintaining the cleanliness and organization of the front office and meeting rooms.
  • Front Desk Operations: Serve as the first point of contact for visitors and employees, providing exceptional customer service, and handling inquiries and concerns in a professional and courteous manner.
  • Phone Calls: Manage day-to-day incoming and outgoing calls, maintain telephone registers, and contribute information for inclusion in the monthly report submitted to clients.
  • Logistics & Mail Room: Manage day-to-day incoming and outgoing mails (local and overseas), record all mail and submit a monthly report to clients, receive, sort, distribute mail/goods deliveries including courier deliveries, manage stationary inventory levels, monitor and track usage of stationary supplies, place orders for replenishment when inventory is low, manage cleanroom consumables, order, and track usage.
  • General Administrative Activities & Office Operation: Provide assistance in general administrative activities (ordering of office stationeries, photocopy papers, cleanroom notebooks, etc.), support customers' visits, workshops, and organize company events, manage access control and security procedures for the facility, handle basic administrative tasks such as data entry and filing, keep track of office equipment and arrange for maintenance, and maintain accurate records and documentation as required.

Requirements:

  • At least 2 to 3 years of experience in a similar corporate environment.
  • Good communication skills for interfacing with executives.
  • Basic knowledge of MS office such as PowerPoint, excel, and MS Word.

Benefits:

  • Opportunity to work in a dynamic and fast-paced corporate environment.
  • Chance to develop and enhance skills in facilities management, front desk operations, phone calls, logistics, and general administrative activities.
  • Collaborative and supportive team environment.

Others:

  • Competitive salary package.
  • Opportunities for growth and advancement.
  • Comprehensive benefits package.

  • Corporate Facilities Coordinator

    7 days ago

    Singapore beBeeFacilities Full time $90,000 - $120,000

    Job TitleCorporate Facilities SupervisorAbout the RoleWe are seeking an experienced Corporate Facilities Supervisor to oversee the smooth operation, maintenance, and safety compliance of our organization's facilities. The successful candidate will be responsible for managing vendor relationships and service providers, as well as leading procurement processes...

  • Facilities Coordinator

    4 days ago

    Singapore OCS GROUP (S) FACILITY SERVICES PTE. LTD. Full time

    **Responsibilities**: Reception & Front Desk - Greet and attend visitors in a professional and courteous manner. - Handle meeting room bookings, visitor registration, and access passes. - Receive, sort, and distribute mail, courier packages, and deliveries. - Facilities Coordination - Support day-to-day facilities operations, including office maintenance,...

  • Facilities Coordinator

    2 weeks ago

    Singapore OCS GROUP (S) FACILITY SERVICES PTE. LTD. Full time $2,800 - $3,500 per year

    Job ResponsibilitiesReception & Front DeskGreet and attend visitors in a professional and courteous manner.Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel.Handle meeting room bookings, visitor registration, and access passes.Receive, sort, and distribute mail, courier packages, and deliveries.Facilities...

  • Facilities Coordinator

    4 weeks ago

    Singapore OCS GROUP (S) FACILITY SERVICES PTE. LTD. Full time

    Roles & ResponsibilitiesJob ResponsibilitiesReception & Front DeskGreet and attend visitors in a professional and courteous manner. Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel. Handle meeting room bookings, visitor registration, and access passes. Receive, sort, and distribute mail, courier packages, and...

  • Facilities Coordinator

    5 days ago

    Singapore OCS GROUP (S) FACILITY SERVICES PTE. LTD. Full time

    Roles & Responsibilities Job Responsibilities Reception & Front Desk Greet and attend visitors in a professional and courteous manner. Manage incoming calls, emails, and correspondence, directing them to the appropriate personnel. Handle meeting room bookings, visitor registration, and access passes. Receive, sort, and distribute mail,...

  • Vice President

    15 hours ago

    Singapore A2ZED FACILITY SERVICES Full time

    As the Vice President of Facilities Management, you will be responsible for overseeing the strategic planning, operational efficiency, and overall management of the organization's facilities and infrastructure. Your role will involve ensuring maintenance, safety, and regulatory compliance while aligning facility operations with corporate goals. You will be...

  • Vice President

    14 hours ago

    Singapore A2ZED FACILITY SERVICES Full time

    As the Vice President of Facilities Management, you will be responsible for overseeing the strategic planning, operational efficiency, and overall management of the organization's facilities and infrastructure. Your role will involve ensuring maintenance, safety, and regulatory compliance while aligning facility operations with corporate goals. You will...

  • Facilities Coordinator

    1 week ago

    Singapore Millennium Management, LLC Full time

    Facilities Coordinator Facilities Coordinator **Job Function Summary** The facilities coordinator will work closely with the Office Manager to support all aspects of workplace activities. He/She will be responsible for internal and external customers seeking support and information and manage workplace operations and administrations including: Work Order...

  • Corporate Coordinator

    4 days ago

    Singapore HWA SENG BUILDER PTE LTD Full time

    **Why Join Us?** - Career Progression & Development Opportunities - Comprehensive Leave Packages (e.g: additional leave, birthday leave, eldercare leave, etc...) - Executive Health Screening - Friendly and Supportive Work Environment - Opportunity to Work Alongside an Innovative Team **Responsibilities & Duties**: - Day-to-Day management of properties -...

  • Facilities Coordinator

    2 weeks ago

    Singapore Millennium Management LLC Full time $80,000 - $120,000 per year

    Facilities Coordinator Facilities Coordinator **Job Function Summary** The facilities coordinator will work closely with the Office Manager to support all aspects of workplace activities. He/She will be responsible for internal and external customers seeking support and information and manage workplace operations and administrations including: Work Order...