Venue Optimization Specialist

1 week ago

Singapore beBeeVenue Full time $60,000 - $80,000
Job Description">

Our organization is seeking a skilled and experienced Venue Operations Specialist to oversee the day-to-day operations of our venue.

This is an excellent opportunity for a creative and organized individual to shape the environment that powers our bold ideas.

The successful candidate will be responsible for:

  • Facilities Operations & Maintenance
    • Oversee daily venue operations, including utilities, HVAC, lighting, security, and cleanliness.
    • Develop and implement preventive maintenance schedules for theatre equipment and building systems.
    • Ensure timely response to breakdowns, repairs, and safety hazards.
    • Manage asset inventory and equipment lifecycle (e.g. AV systems, seating, staging).
  • Venue Readiness & Event Support
    • Coordinate facilities setup and teardown for performances, exhibitions, and external bookings.
    • Ensure backstage, front-of-house, and visitor areas meet operational standards.
    • Support technical and production teams with facilities needs during events.
  • Health, Safety & Compliance
    • Ensure compliance with relevant regulations relating to workplace and public safety.
    • Conduct routine inspections and risk assessments (fire safety, emergency exits, accessibility).
    • Maintain WSH documentation, safety audits, and incident reports.
    • Coordinate emergency response drills and procedures.
  • Vendor & Contractor Management
    • Source, negotiate, and manage external vendors for cleaning, security, repairs, and maintenance.
    • Review and track service contracts, ensuring cost efficiency and SLA adherence.
    • Manage contractors' compliance with safety protocols while on-site.
  • Budgeting & Cost Control
    • Prepare and manage annual facilities budget (maintenance, utilities, contractors).
    • Track and report on cost efficiency, ensuring alignment with organizational resource discipline.
    • Identify opportunities for sustainability and energy savings.
  • Strategic Facilities Planning
    • Work with leadership on space optimization and future venue enhancements.
    • Support planning of renovations, refurbishments, and technical upgrades.
    • Develop SOPs for long-term facilities operations and scaling across future sites.
    Required Skills & Qualifications
    • Strong Knowledge of Building Management Systems (BMS)
    • Problem-Solving and Crisis Management Skills
    • Vendor Negotiation and Contract Management
    • Budget Management and Cost Efficiency Mindset
    • Ability to Work in Fast-Paced, Event-Driven Environments

Preferred Attributes:

  • Knowledge of Building Information Modelling (BIM)
  • Experience in project management or facilities management
  • Proficiency in MS Office and/or Google Suite
  • Ability to work effectively in a team environment

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