Supporting Office Operations

7 days ago

Singapore beBeeAdministrative Full time $40,000 - $60,000
Job Overview

This role is responsible for ensuring the smooth operation of our daily office activities. As a key member of our team, you will be instrumental in completing multi-level tasks in a timely and professional manner.

Key Responsibilities:
  • Coordinate with our Accounts department to support day-to-day financial operations including scheduling client meetings, communicating between departments, and managing Xero billing.
  • Assist in preparing monthly statements for account servicing, maintaining accurate records related to office expenditures.
  • Process Xero billing, ensuring accurate invoicing and timely follow-ups on payment receipts.
  • Maintain and update financial records, procure office supplies, and ensure stock levels are consistently replenished.
  • Coordinate guest visits, welcoming guests and ensuring they have a positive experience.
  • Support new hires with onboarding processes, setting up their workstations with necessary equipment and supplies.
  • Provide administrative support to the team, handling inbound customer inquiries via phone and email in a timely and professional manner.
  • Convert incoming leads into customers through effective communication and follow-up.

We're looking for an experienced Office Administrator who can take ownership of these responsibilities and more. If you're passionate about delivering exceptional service and supporting a dynamic team, we'd love to hear from you

Requirements:
  • Skillful Administrative Supporter
  • Effective Communication Specialist
  • Xero Billing Expertise
  • Proven Customer Service Skills

In return for your hard work and dedication, we offer a competitive salary package, opportunities for professional growth and development, and a collaborative and supportive work environment.

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