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Administrative Coordinator

3 weeks ago

Singapore beBeeLearning Full time $60,000 - $75,000
Job Title: Learning & Development Specialist

We are seeking a detail-oriented individual to provide administrative support to our L&D team.

  • This role is crucial in ensuring the smooth operation of our training programmes and maintaining accurate records of all learning initiatives.
Key Responsibilities:
  1. Training Administration: Process and verify training-related invoices and claims, ensuring all documentation is complete and compliant with L&D policies whilst maintaining proper filing systems for audit purposes. Handle payment tracking and follow-ups with relevant stakeholders when necessary.
  2. Course Management: Manage course registrations and nominations by coordinating with internal stakeholders and external training providers. This includes sending out course notifications, tracking responses, and maintaining updated participant lists whilst ensuring all pre-course requirements are met.
  3. Training Monitoring: Monitor and track training programmes through comprehensive documentation, including attendance records, completion rates, and certification status. Create and maintain databases to effectively track training history and generate reports as needed.
  4. Logistics Coordination: Support the coordination of training logistics, including venue arrangements, preparation of training materials, and ensuring all necessary equipment and resources are available for scheduled sessions.
  5. Administrative Support: Assist in collecting and consolidating training feedback, maintaining training calendars, and providing administrative support for learning needs analysis when required.
Requirements:
  1. Strong Organisational Skills: Strong administrative and organisational skills with keen attention to detail.
  2. Time Management: Proven ability to work effectively under pressure and meet tight deadlines.
  3. Data Management: Excellent data management and record-keeping abilities.
  4. Technical Skills: Proficient in Microsoft Office Suite, particularly Excel.
  5. Communication Skills: Strong communication skills and ability to work with various stakeholders.
  6. Experience: Prior experience in training administration or related field is advantageous.