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IT Support Associate
3 weeks ago
The role of an IT Support Associate is pivotal in ensuring seamless daily operations within a team. Key responsibilities include coordinating repackaging operations with external partners, scheduling meetings and calendars, assisting with travel planning, preparing itineraries, and facilitating visa processing for team members and visitors.
- Coordinate meetings and calendars of the Program Head
- Assist with travel planning, prepare itineraries and support visa processing for the project team members and visitors
- Provide assistance in organizing workshops and team meetings with room booking and zoom calls
- Prepare expense reports for key managers
- Raise Purchase Requests and verify invoices from service providers
- Provide planning and support for internal and external meetings
- Optimize existing departmental procedures
- Collaborate with facility management to ensure team members adhere to office rules and processes
- Secure office supplies for the project team
- Prepare communications related to project activities by working closely with the PMO team
- Assist in digital documentation services and training material preparation
- Manage leave calendars for the project team and ensure they are properly updated
- Organize events with facility management and required food arrangements
Candidates should possess at least 5 years of experience as a secretary or admin assistant, with 1-2 years of experience supporting directors or senior managers. Strong Microsoft Office skills and previous experience working in a multi-cultural environment are essential.