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IT Support Associate

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Singapore beBeeSupport Full time $4,000
Job Title: IT Support Associate

The role of an IT Support Associate is pivotal in ensuring seamless daily operations within a team. Key responsibilities include coordinating repackaging operations with external partners, scheduling meetings and calendars, assisting with travel planning, preparing itineraries, and facilitating visa processing for team members and visitors.

  • Coordinate meetings and calendars of the Program Head
  • Assist with travel planning, prepare itineraries and support visa processing for the project team members and visitors
  • Provide assistance in organizing workshops and team meetings with room booking and zoom calls
  • Prepare expense reports for key managers
  • Raise Purchase Requests and verify invoices from service providers
  • Provide planning and support for internal and external meetings
  • Optimize existing departmental procedures
  • Collaborate with facility management to ensure team members adhere to office rules and processes
  • Secure office supplies for the project team
  • Prepare communications related to project activities by working closely with the PMO team
  • Assist in digital documentation services and training material preparation
  • Manage leave calendars for the project team and ensure they are properly updated
  • Organize events with facility management and required food arrangements

Candidates should possess at least 5 years of experience as a secretary or admin assistant, with 1-2 years of experience supporting directors or senior managers. Strong Microsoft Office skills and previous experience working in a multi-cultural environment are essential.