Administrative Coordinator to Senior Leaders

2 weeks ago

Singapore beBeeAdministrative Full time $3,600 - $5,400

We are seeking an organized and proactive professional to support senior leaders in daily administrative and operational tasks.

The ideal candidate will manage schedules, coordinate interdepartmental meetings, ensure compliance with documentation, and facilitate communication with internal and external stakeholders.

Key Responsibilities:
  • Daily Planning & Execution

Ensure daily agendas and action plans are prepared and executed as per schedule. Provide proactive support in managing calendars.

Organize and schedule regular meetings across the week. Ensure proper documentation and minutes of all meetings.

  • Compliance & Documentation

Maintain and organize records of meeting minutes, communications, and reports. Assist in managing documentation related to government and regulatory compliance.

  • Parental Engagement

Schedule meetings between senior leaders and parents of students needing support in academics or behavior.

Track follow-ups and ensure timely communication with all stakeholders.

  • Recruitment Coordination

Schedule interviews for prospective staff candidates. Liaise with applicants and coordinate the interview process with relevant departments.

Requirements:

  • Bachelor's degree in business administration, Education Management, or a related field.
  • 2+ years of experience in an executive assistant or administrative coordination role.
  • Excellent communication, organization, and multitasking skills.
  • Strong proficiency in MS Office (Word, Excel, Outlook) and scheduling tools.
  • Ability to handle confidential information with discretion.
  • Professional demeanor and strong interpersonal skills.

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