Administrative Support Specialist

4 weeks ago


Singapore International Baptist Church of Singapore Full time
Ministry Support Role

The Administrative Assistant provides administrative support to the assigned Ministerial staff in carrying out the operational responsibilities of the Church. This role requires a high level of trust and the ability to protect the reputation and integrity of others through strict confidentiality.

Key Responsibilities

• Provide administrative support to ensure efficient operation of assigned ministry including scheduling and coordinating ministry meetings, preparing and mailing correspondence, handling ministry posts and incoming letters, preparing ministry reports, presentations, etc.

• Prepare ministry newsletters and mass mailing.

• Raise Payment Request (PR) and seek relevant approval for ministry expenses.

• Manage ministry database including updating of participants' contacts.

• Provide logistical support including study materials to be distributed to participants.

• Coordinate ministry events, pre-event publicity, registration and compile post-event feedback evaluation.

• Assist with ministry outreach programs.

Office/Clerical Support

• Assist with screening and routing of incoming calls and visitors to the Church office; warmly greeting persons with a friendly, courteous and helpful attitude; providing pertinent and appropriate information to callers and/or visitors.

• Monitor and maintain office supplies.

• Attend ministry events as necessary.

• Attend Administrative Staff and Senior Staff meetings as required.

• Other duties as assigned or called upon to assist including providing clerical, administrative or communication support to other ministries where required.

Required Skills

• Microsoft PowerPoint
• Microsoft Office
• Microsoft Excel
• Inventory
• Administration
• Data Entry
• Publicity
• Administrative Support
• Team Player
• Microsoft Word
• Screening
• Scheduling

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