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Administrative Support Specialist
2 weeks ago
The role of Executive Support Specialist requires a highly organized and proactive individual to provide administrative support to senior-level executives.
Key Responsibilities:
- Manage calendars, schedules, and travel arrangements for senior-level executives, ensuring seamless coordination and efficient time management.
- Handle all incoming communications, including emails, calls, and messages, in a professional and timely manner.
- Draft meeting agendas, take accurate meeting minutes, and track follow-up action items to ensure effective communication and task completion.
- Coordinate domestic and international trips, including flight, hotel, and transportation arrangements.
- Assist with billing processes, invoice preparation, and other administrative documentation.
- Maintain secure and confidential filing systems for reports, contracts, and sensitive records.
- Coordinate with internal teams, clients, and external partners on behalf of senior-level executives.
- Prepare briefing documents, compile market insights, and assist in data analysis as required.
- Support company events by coordinating logistics and providing administrative assistance.
- Perform general administrative tasks, such as managing office supplies and expense claims.
Requirements:
- Minimum Diploma in Business Administration, Management, or a related field.
- At least 1 year of experience as an executive assistant or similar role.
- Strong organizational, multitasking, and time management skills.
- Excellent written and verbal communication skills.
- High level of confidentiality and professionalism.
- Proficient in MS Office (Word, Excel, PowerPoint) and digital collaboration tools.
- Proactive, detail-oriented, and able to work independently.
- Good interpersonal skills and a positive, can-do attitude.
- Ability to work under pressure and adapt to changing priorities.
- Familiarity with business operations or executive-level support is an advantage.
What We Offer:
A dynamic and supportive work environment, opportunities for growth and development, and a competitive salary package.
Disclaimer:
By applying, you consent to being contacted for current or future job opportunities. All personal data will be managed in line with relevant data protection regulations and used solely for recruitment purposes.
