Procurement and Administration Services Specialist
2 weeks ago
The Procurement and Administration Executive plays a pivotal role in ensuring seamless execution of procurement activities, encompassing tender document generation, contract drafting, and purchase order management. This individual will collaborate closely with stakeholders to identify procurement needs and develop effective sourcing strategies.
Key Responsibilities:
- Timely completion of procurement tasks and submissions to achieve optimal Procure-to-Pay (P2P) results
- Creation of tender documents, contract drafts, and purchase orders in accordance with procurement policies and guidelines
- Support sourcing efforts through market research and supplier engagement together with stakeholders
- Provide guidance to evaluation committees for tender submissions and generate recommendation reports
- Collaborate with stakeholders to determine the best approach to resolve procurement needs
- Offer guidance and assistance to department associates
Office Support Functions:
- Assistance with general office supplies and services
- Preparation of reports and minutes for the department and meetings
- Arrangement and issuance of staff onboarding equipment and items
- Management of business relationships with suppliers
- Coordination with subcontracted Facilities Management team to ensure all facility-related purchases and requirements are fulfilled
- Review of FM team's service report and completed works
- Quarterly meetings with FM team to maintain awareness of FM team's progress and scope
- Administrative support for IT and communications infrastructure and contracted IT suppliers
- Contribution to process improvements and team projects
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