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Purchasing Assistant Job Description">

The Purchasing Assistant is responsible for sourcing most competitive prices and suitable products, communicating with suppliers on product availability and delivery, and verifying purchase requisitions by project teams.

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  • Sourcing competitive prices and suitable products from various suppliers;
  • Communicating with suppliers to confirm product availability and delivery schedules;
  • Verifying purchase requisitions by project teams to ensure accuracy and completeness;
  • Recommendating alternatives to meet project requirements;
  • Checking current stock levels across other project sites to schedule timely deliveries;
  • Preparing purchase orders by verifying specifications and price, obtaining recommendations from suppliers for substitute items, and obtaining approval from requisitioning departments;
  • Verifying receipt of items against ordered quantities and matching POs, DOs, and invoices to identify discrepancies;
  • Maintaining organized records by sorting and filing documents;
  • Providing purchasing planning and control information by collecting, analyzing, and summarizing data and trends;
  • Ensuring the PO system is up-to-date with accurate supplier information, pricing, and product details.

Beyond these key responsibilities, the successful candidate will also be expected to perform additional work-related duties assigned by management.

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