Event Coordinator
1 day ago
We are seeking a highly organized and detail-oriented Event Coordinator to join our team at SODEXO SINGAPORE PTE. LTD. as an Events Coordinator.
Key Responsibilities- Plan, coordinate, and execute company events, ensuring seamless execution and high client satisfaction.
- Develop detailed proposals for events, including timelines, venues, suppliers, legal obligations, staffing, and budgets.
- Manage and coordinate suppliers and all event logistics, including venue, catering, housekeeping, and other related services.
- Oversee project timelines, ensuring timely completion and effective resource allocation.
- Provide on-site support for events, including pre-event setup and post-event teardown.
- Monitor event activities to ensure client and event attendee satisfaction.
- Expand and improve events scope and offerings to clients, identifying opportunities for growth and improvement.
- Collaborate with the Finance lead to request quotations and invoices from vendors.
- Maintain and verify accuracy of completed paperwork submitted by vendors.
- Perform administrative tasks to close off daily work orders for events and meetings.
- Consolidate events data for daily operations briefing and weekly reporting.
- Communicate event/service requests to the Command Centre, coordinating with clients and housekeeping/handyman teams.
- Ensure work orders are closed in a timely manner with customer satisfaction.
- Assist with reception duties, providing a holistic customer experience and supporting employee card access and queries.
- Provide administrative and site facilities support during manpower shortages in the department.
- Perform ad-hoc duties as required by the site.
- Minimum Diploma in Events Coordination or equivalent.
- Proven background in events or a related field.
- Working knowledge of statutory requirements.
- Computer literacy in Microsoft Office and Access.
- Excellent time management and teamwork skills.
- Commitment to continuous improvement and best practice.
- Excellent grooming and personal hygiene standards.
- Self-motivated and lateral thinking.
- Fluent in English; bilingualism is advantageous.
- Negotiation
- Budgeting
- Microsoft Office
- Customer Experience
- Housekeeping
- Interpersonal Skills
- Project Planning
- Event Management
- Event Planning
- Attention to Detail
- Time Management
- Administrative Support
- Customer Satisfaction
- Teamwork Skills
- Catering
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