Event Coordinator

1 day ago


Singapore SODEXO SINGAPORE PTE. LTD. Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at SODEXO SINGAPORE PTE. LTD. as an Events Coordinator.

Key Responsibilities
  • Plan, coordinate, and execute company events, ensuring seamless execution and high client satisfaction.
  • Develop detailed proposals for events, including timelines, venues, suppliers, legal obligations, staffing, and budgets.
  • Manage and coordinate suppliers and all event logistics, including venue, catering, housekeeping, and other related services.
  • Oversee project timelines, ensuring timely completion and effective resource allocation.
  • Provide on-site support for events, including pre-event setup and post-event teardown.
  • Monitor event activities to ensure client and event attendee satisfaction.
  • Expand and improve events scope and offerings to clients, identifying opportunities for growth and improvement.
  • Collaborate with the Finance lead to request quotations and invoices from vendors.
  • Maintain and verify accuracy of completed paperwork submitted by vendors.
  • Perform administrative tasks to close off daily work orders for events and meetings.
  • Consolidate events data for daily operations briefing and weekly reporting.
  • Communicate event/service requests to the Command Centre, coordinating with clients and housekeeping/handyman teams.
  • Ensure work orders are closed in a timely manner with customer satisfaction.
  • Assist with reception duties, providing a holistic customer experience and supporting employee card access and queries.
  • Provide administrative and site facilities support during manpower shortages in the department.
  • Perform ad-hoc duties as required by the site.
Requirements
  • Minimum Diploma in Events Coordination or equivalent.
  • Proven background in events or a related field.
  • Working knowledge of statutory requirements.
  • Computer literacy in Microsoft Office and Access.
  • Excellent time management and teamwork skills.
  • Commitment to continuous improvement and best practice.
  • Excellent grooming and personal hygiene standards.
  • Self-motivated and lateral thinking.
  • Fluent in English; bilingualism is advantageous.
Preferred Skills
  • Negotiation
  • Budgeting
  • Microsoft Office
  • Customer Experience
  • Housekeeping
  • Interpersonal Skills
  • Project Planning
  • Event Management
  • Event Planning
  • Attention to Detail
  • Time Management
  • Administrative Support
  • Customer Satisfaction
  • Teamwork Skills
  • Catering


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