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Purchasing Specialist
2 months ago
A OPERATIONS PTE. LTD. is seeking an experienced Purchasing Executive to join our team. The ideal candidate will have a strong background in procurement and a proven track record of successfully managing purchasing operations.
Key Responsibilities:- Screen purchase requisitions to ensure they are properly approved and legitimate.
- Assist in identifying sources of supply through regular market reviews and analysis.
- Solicit price quotations based on information contained in the purchase requisition.
- Handle vendor questions, delivery requirements, and product substitution or cancellations.
- Assist departments in developing specifications for required products or services.
- Prepare purchase orders, change orders, and order cancellations.
- Ensure competent quality execution of all regular purchasing duties and administrative works.
- Maintain complete and updated purchasing records/data and pricing in the system.
- Prepare reports and summarize data.
- Execute and monitor all regular purchasing duties.
- Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
- Assist in managing and following up orders.
- Handle and monitor claims to vendors for defectives, shortage, missing items.
- Coordinate with suppliers to ensure on-time delivery.
- Source, select, and negotiate for the best purchase package in terms of quality, price, terms, deliveries, and services with suppliers.
- Ensure compliance with company guidelines, purchasing policies, and procedures during supplier negotiations.
- Monitor and coordinate deliveries of items between suppliers, regularly update the Manager-in-Charge at the venues.
- Ensure that purchasing department policies and procedures are being followed unless authorized by the immediate manager.
- Bachelor's degree in Business Administration or Hotel Management from a reputable university.
- Minimum 2-3 years of experience in the field of hospitality and F&B, and minimum two years in the same position.
- Excellent organizational, communication, and presentation skills.
- Excellent interpersonal and negotiation skills.
- Fluent in English.
- Excellent computer skills, including Microsoft Office.
- Dynamic 365 Finance and Operations is a plus.
- Good business awareness, including external markets and competitor positions.
- Good knowledge of policies and procedures, their development, and applications.
- Highly cooperative team spirit.
- Problem-solving skills.