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Purchasing Specialist

2 months ago


Singapore A OPERATIONS PTE. LTD. Full time
Purchasing Executive

A OPERATIONS PTE. LTD. is seeking an experienced Purchasing Executive to join our team. The ideal candidate will have a strong background in procurement and a proven track record of successfully managing purchasing operations.

Key Responsibilities:
  • Screen purchase requisitions to ensure they are properly approved and legitimate.
  • Assist in identifying sources of supply through regular market reviews and analysis.
  • Solicit price quotations based on information contained in the purchase requisition.
  • Handle vendor questions, delivery requirements, and product substitution or cancellations.
  • Assist departments in developing specifications for required products or services.
  • Prepare purchase orders, change orders, and order cancellations.
  • Ensure competent quality execution of all regular purchasing duties and administrative works.
  • Maintain complete and updated purchasing records/data and pricing in the system.
  • Prepare reports and summarize data.
  • Execute and monitor all regular purchasing duties.
  • Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
  • Assist in managing and following up orders.
  • Handle and monitor claims to vendors for defectives, shortage, missing items.
  • Coordinate with suppliers to ensure on-time delivery.
  • Source, select, and negotiate for the best purchase package in terms of quality, price, terms, deliveries, and services with suppliers.
  • Ensure compliance with company guidelines, purchasing policies, and procedures during supplier negotiations.
  • Monitor and coordinate deliveries of items between suppliers, regularly update the Manager-in-Charge at the venues.
  • Ensure that purchasing department policies and procedures are being followed unless authorized by the immediate manager.
Requirements:
  • Bachelor's degree in Business Administration or Hotel Management from a reputable university.
  • Minimum 2-3 years of experience in the field of hospitality and F&B, and minimum two years in the same position.
  • Excellent organizational, communication, and presentation skills.
  • Excellent interpersonal and negotiation skills.
  • Fluent in English.
  • Excellent computer skills, including Microsoft Office.
  • Dynamic 365 Finance and Operations is a plus.
  • Good business awareness, including external markets and competitor positions.
  • Good knowledge of policies and procedures, their development, and applications.
  • Highly cooperative team spirit.
  • Problem-solving skills.