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Office Administrator

2 months ago

Singapore AMPLIFY HEALTH ASIA PTE. LIMITED Full time
About the Role

The Office Administrator will play a vital role in supporting the day-to-day operations of the Singapore office for Amplify Health Asia Pte. Limited. This position will be responsible for providing administrative support to the Executive Assistant to the CEO and other members of the team.

Key Responsibilities
  • Office Administration
    • Provide front desk reception duties, ensuring timely and professional handling of guests
    • Oversee the day-to-day functioning of the office, ensuring administrative processes run smoothly
    • Support the Executive Assistant to the CEO with meeting room setup and other tasks as required
    • Manage communication channels, including phone calls and emails
    • Maintain and update data records, vendor contract renewal, and staff access control cards
    • Process vendor invoices and assist with budget preparation and track expenditures
    • Ensure the tidiness and cleanliness of the office, meeting rooms, pantries, and pantry appliances at all times
    • Oversee company merchandise, office, and pantry supplies to ensure resources are available when needed
    • Coordinate with building management for seasonal parking and office maintenance matters
    • Manage the mailroom, including handling courier and mail services
    • Support recruitment and onboarding of new employees
    • Assist with other administrative or ad-hoc tasks as assigned
  • Office Event Coordination
    • Plan, organize, and coordinate office events and meetings, including Town Hall Meetings
    • Coordinate venue bookings, equipment, and venue setup, catering, and transportation as required
    • Liaise with external parties and internal functions to ensure smooth execution of events
    • Manage events on-site
    • Assist with budget preparation and track expenditures
Requirements
  • Proficient in Microsoft Office applications, including Outlook, TEAMS, SharePoint, and OneDrive
  • Minimum of 3 years of relevant experience in the healthcare, technology, or consulting industry
  • Professionalism with a partnership mindset, thinking ahead and planning in detail
  • Excellent interpersonal skills with relationship management
  • Excellent problem-solving skills
  • Excellent communication skills
  • Detail-minded, strategic thinking, independent, proactive
  • Well-organized, independent, meticulous, able to prioritize workflow and multitask
  • Demonstrate ability to work well under pressure in a fast-paced environment, adaptable to last-minute changes