Site Documentation Specialist

7 days ago

Singapore beBeeAdministration Full time $50,000 - $80,000
Job Description

The primary function of the Document Controller is to manage and maintain all project documents, as well as provide administrative support to the site office. This involves overseeing the day-to-day activities related to document management, ensuring that all project documentation is up-to-date and accurate.

In addition, the Document Controller will be responsible for conducting regular briefings and training sessions with site personnel on the use of the document management system (DMS). This will help to ensure that all employees understand their roles and responsibilities in relation to document management.

The Document Controller will also be responsible for establishing and maintaining project folders, document logs, and central document servers. This will involve creating and organizing digital files, as well as ensuring that all physical documents are properly stored and secured.

Another key responsibility of the Document Controller is to manage incoming project documents and register them into master lists. This will involve reviewing and processing new documents, as well as updating existing records to reflect any changes or updates.

The Document Controller will also be responsible for circulating documents to relevant site personnel and subcontractors, as well as preparing transmittals for outgoing documents to clients and registering site files/documents.

In terms of requirements, the ideal candidate should have a diploma or high grade in a related field, as well as a minimum of two years of working experience in administrative work at construction sites. Good interpersonal skills are essential for this role, as the candidate will need to communicate effectively with people at all levels.

Prior experience with MS Word, Excel, AutoCAD, and Revit would be advantageous, but not necessarily required. The ability to work independently and as part of a team is also essential for this role.

This is an exciting opportunity for someone who is organized, detail-oriented, and able to multitask. If you have a passion for administration and are looking for a challenging role that offers opportunities for growth and development, we encourage you to apply.

  • Diploma/High Grade in a related field
  • Minimum two years of working experience in administrative work at construction sites
  • Good interpersonal skills
  • Proficiency in MS Word, Excel, AutoCAD, and Revit advantageous
  • Ability to work independently and as part of a team

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