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Administrative Leader
3 weeks ago
We are seeking an experienced Administrative Manager to join our team. The successful candidate will be responsible for overseeing day-to-day administrative operations, managing office and outlet supplies, maintaining accurate company records, and coordinating with suppliers.
Key Responsibilities- Administrative Operations: Oversee the day-to-day administrative operations of both head office and outlets, ensuring seamless coordination and communication between teams.
- Supply Management: Manage office and outlet supplies, including stationery, packaging, uniforms, cleaning materials, and other essential items.
- Record Keeping: Maintain accurate and up-to-date company records, filing systems, and licenses, ensuring compliance with regulatory requirements.
- Supplier Coordination: Coordinate with suppliers for service contracts, including pest control, equipment maintenance, and cleaning services.
- Recruitment and Onboarding: Handle recruitment, onboarding, and offboarding of shops and kitchen staff, ensuring a smooth transition process.
- Staff Attendance and Leave: Maintain accurate staff attendance, leave, and roster records, ensuring compliance with labor laws and regulations.
- Payroll and Benefits: Prepare and submit payroll data to accounts/HR system, ensuring timely payment of salaries and benefits.
- Food Safety and Hygiene: Ensure outlets comply with all food safety, hygiene, and workplace safety standards, maintaining a clean and healthy environment.
- SOP Implementation: Implement and monitor company SOPs for admin, HR, and operational processes, ensuring consistency and efficiency.
- Expense Control: Monitor and control administrative and operational expenses, ensuring transparency and accountability.
- Petty Cash and Reimbursement: Manage petty cash and outlet reimbursement claims, ensuring accurate recording and processing.
- Invoice Verification: Support accounts team with invoice verification and vendor payments, ensuring prompt payment and avoiding delays.
- Inter-Departmental Communication: Act as a link between outlet managers, kitchen production, and management, facilitating effective communication and collaboration.
- Operational Reporting: Prepare weekly operational reports for management review, providing insights into key performance indicators.
- Marketing and Promotions: Support marketing or seasonal promotions, including festive packaging and special menus, enhancing customer experience.
- Product Launches: Coordinate with production and logistics for product launches or bulk orders, ensuring timely delivery and quality assurance.
- System Maintenance: Liaise with POS and inventory system providers for updates and troubleshooting, ensuring optimal system performance.
- Data Accuracy: Maintain accurate data in HR, POS, and stock management systems, ensuring data integrity and consistency.
The ideal candidate will possess excellent communication skills, attention to detail, and the ability to work independently and collaboratively across departments.
Note: The selected candidate will be required to undergo thorough background checks and reference verification.
