Daily Operations Specialist

1 week ago

Singapore beBeeProgramCoordinator Full time $3,500 - $4,500

Our team seeks a highly organized and detail-oriented Program Coordinator to support the daily operation of our training activities.

The ideal candidate will have excellent organizational skills, efficiently manage administrative tasks, and maintain high attention to detail.

This pivotal role oversees program coordination efforts while actively contributing to successful planning, execution, and monitoring. Key Responsibilities include:

  • Training Program Support
  • Coordinate daily operational aspects to ensure smooth program execution.
  • Proactively manage teacher and instructor arrangements, scheduling resource allocation, and clear communication of assignments.
  • Take immediate action to find and arrange backup teachers or alternative solutions in case of unforeseen absences or scheduling conflicts, minimizing disruption to programs.
  • Ensure strict adherence to established operational protocols, policies, and quality standards.
  • Identify and implement process improvements to enhance operational efficiency and program delivery.

Administrative Assistance

  • Perform data entry for participant registrations and attendance records.
  • Assist with filing and maintaining accurate physical and digital records.
  • Handle general office upkeep to maintain a professional environment.

Coordination

  • Liaise with trainers regarding daily logistical needs.
  • Serve as a point of contact for key program participants, strategic partners, and internal leadership teams.
  • Facilitate effective and clear communication channels ensuring all stakeholders are consistently informed of program updates, changes, and critical information.

Qualifications & Skills

  • Experience: Previous administrative or office support experience is preferred.
  • Organization: Excellent organizational skills and a keen eye for detail.
  • Reliability: Punctual, dependable, and able to commit to a consistent daily schedule.
  • Initiative: Proactive in completing tasks and identifying small improvements.
  • Communication: Basic communication skills to interact with trainers and team members.
  • Tech Proficiency: Comfortable using Microsoft Office Suite Word Excel.
  • Work Ethic: A strong desire to complete tasks efficiently and accurately.

Working Schedule

Monday to Friday, 5/6PM - 8/9PM (2 to 3 hours) Saturday and Sunday, 9/10am to 5/6pm (6 to 8 hours)

To apply, please send your resume and a brief cover letter explaining your suitability for this role.

Key Qualifications Include:
  • Leadership
  • Administration
  • Reliability
  • Data Entry
  • Attention to Detail
  • Communication Skills
  • Administrative Support
  • Scheduling
  • Able To Work Independently

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