Administrative Support Specialist

1 week ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

A renowned institution in innovation and technology, the College of Engineering (CoE) at Nanyang Technological University, Singapore (NTU Singapore) comprises five internationally recognised schools, each with its own specialisation.

The CoE is a dynamic community that fosters collaboration, creativity, and excellence in engineering education and research. As an administrative and outreach role, you will play a key part in supporting and facilitating outreach and admissions campaigns and activities.

The Role

You will be stationed in the Dean's Office of CoE, where you will execute the full spectrum of administrative and operational support for events, workshops, visits, seminars, talks, and learning journeys.

This includes pre-event to post-event coordination, purchases, logistics, marketing communications, collation of information, data collection, and analysis.

Key Responsibilities:

  • Manage the Associate Dean, Students' (ADS) role-based email account and calendar.
  • Provide administrative and operational support for outreach activities and events, including coordination, collaboration with internal and external stakeholders, and post-event reporting and analysis.
  • Assist in planning and developing effective and engaging outreach events.
  • Manage and execute outreach events on-site to ensure smooth running and participate in outreach events.
  • Update databases for outreach events and conduct post-event surveys and reporting to improve future outreach activities and achieve outreach objectives.
  • Promote the College's programmes to prospective students at outreach and admissions events/activities.
  • Provide administrative and operational support to engineering schools on outreach activities and events.
  • Provide full administrative and logistical support to the running and management of the Dyson-NTU Studio.
  • Timely relay of updates and changes to admissions and scholarship offers, and accurate data processing, analysis, and reporting for team recommendations to achieve targets.
  • Collate required information and inputs for submission in a timely and accurate manner.
  • Perform other ad-hoc tasks assigned by the ADS office to contribute to the overall success and functioning of the team and College.


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