Executive Assistant

2 weeks ago


Singapore beBeeadministrativesupport Full time $3,500 - $5,500
Job Title: Administrative Support Professional

We are seeking an accomplished Administrative Support Specialist to provide exceptional administrative support across HR functions while managing the personal and executive needs of senior leadership. This strategic role requires outstanding multitasking abilities, discretion, and strong interpersonal skills.

Key Responsibilities:
  • HR Administration:
    • Maintain and update employee records, contracts, and HR documentation in compliance with company policies and regulations.
    • Support recruitment efforts by posting job openings, screening resumes, scheduling interviews, and onboarding new hires.
    • Assist with payroll processing by preparing and verifying employee attendance and leave records.
    • Evaluate staff adherence to HR policies and procedures, and address basic HR queries.
    • Coordinate and track employee training programs and professional development initiatives.
  • Personal Assistant Duties:
    • Manage schedules, appointments, and meetings for senior executives.
    • Prioritize emails, calls, and communications on behalf of the executive.
    • Prepare agendas, minutes, and follow-up actions for meetings.
    • Handle sensitive information with utmost confidentiality and discretion.
  • Administrative Tasks:
    • Maintain office supplies and ensure the smooth operation of office operations.
    • Coordinate and manage internal and external events or meetings.
    • Prepare reports, presentations, and documentation as required.
    • Serve as a liaison between departments and external stakeholders.

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