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Accounts Coordinator

2 weeks ago

Singapore NxGen Communications Pte Ltd Full time

About NxGen Communications Pte Ltd

  • NxGen Communications Pte Ltd is a leading service provider offering end-to-end integrated infocommunications IT solutions services.

We lead digital transformations for clients by modernising their mainstream IT and deploying digital solutions at scale to drive growth and performance. At NxGen, we put our customers first and help them navigate their digital transformation with ease.

Our company recognises the importance of connecting people to foster collaboration and build relationships that last, and we empower their business by providing innovative solutions and technical expertise.

Responsibilities include:

Vendor Master Update:

  • Coordinate with internal staff on information required for new vendor creation / update
  • Create / update vendor master in ERP system upon due approval per DOA

Vendor Invoice / Credit Notes verification:

  • Verify vendor invoices to ensure they are duly approved and items are delivered
  • Work with Internal Staff to resolve invoice disputes and ensure they are resolved promptly

Vendor Invoice / Credit Note recording:

  • For purchases with purchase order, perform vendor invoice matching in ERP system
  • For purchases without purchase order, code and record duly approved invoice in ERP system

AP Payment:

  • Prepare list of invoices due for payments to send Senior Finance Manager / Accountant for review
  • Prepare payment, update bank portal for payment and record payment in ERP system
  • Send payment with all supporting documents to approvers to approve
  • Ensure withholding tax is duly accounted and paid to IRAS
  • Arrange intercompany / inter-bank fund transfer

AP Monthly Report & Payroll Recording:

  • Prepare & circulate AP Aging Report to Management
  • Assist to prepare AP related reports as required
  • Upload payroll information in ERP System

Staff Claims:

  • Verify staff claims and update eHR System in accordance with HR's schedule
  • Upload staff claim information in ERP system

Bank Matters:

  • Prepare trade line draw down to pay vendor (e.g., invoicing financing / buyers loan)
  • Assist in Cashflow Projection

Required skills and qualifications: GCE A Level or higher, minimum three years of relevant experience, experience in SAP Financial system, professional, responsible, efficient, pro-active & resourceful, able to perform under pressure, excellent work attitude, team player