Financial Control Specialist

1 week ago

Singapore beBeefinancial Full time $104,000 - $130,000

Job Title: Financial Operations Manager

The Financial Operations Manager provides timely financial analysis for effective decision-making, prepares all statutory and management requirements, performs professional accounting duties to maintain control over expenses, income, assets, and liability of the hotel.

Key Responsibilities:

  • Work with superior in budget preparation and management.
  • Co-ordinate departmental annual budget preparation.
  • Monitor and control departmental cost on an ongoing basis.
  • Assist in strategic plan preparation, goals program, and budget.
  • Ensure up-to-date cash flow projection is maintained and maximizes cash flow performance through controls on inventory, credit, collection, disbursement, deposits, and remittances.
  • Prepare outlooks for forthcoming months and forecasts for the remainder of the year.
  • Analyse monthly financial accounts and provide financial information to management.
  • Ensure all accounts are reconciled on a monthly basis, review and approve those reconciliations.
  • Prepare monthly bank and inventory reconciliations.
  • Prepare monthly/quarterly GST.
  • Evaluate existing internal control measures that apply to accounting procedures and computer systems.
  • Employ adequate internal control procedures to ensure correct authorization for payment procedures.
  • Manage internal and external audits when they occur.
  • Prepare monthly position of actual results against budget, analyse results, and recommend measures required to meet budget.
  • Responsible for month-end closing including IHG and owner reporting package.
  • Liaise with owner office, internal, and external auditors.
  • Coordinate and administer CSA.
  • Ensure payments are made to IHG as fast as possible.
  • Manage work flows of the Finance department.
  • Ensure proper update of contract, license, CAPEX, Fixed Asset Disposal Form, and Carpark timely and accurately.
  • Provide safekeeping, including proper storage and access for all contracts, leases, and other financial records.
  • Recommend and maintain appropriate list of delegation of authority for hotel management.
  • Daily banking activities including opening, counting, and closing.
  • Ensure all receipts for the shift are properly recorded, balanced, and deposited in the hotel's drop-safe (daily cash-drop sheet to be duly completed).
  • Prepare daily general cashier summary and ensure amount is deposited into the bank balance with the collections.
  • Analyse and investigate overages and shortages from cashiers, prepare overages and shortages summary, balance monthly for submission.
  • Escalate cashiering problems, cashier's overages, shortages, and reconcile discrepancies, if any.
  • Monitor hotel exchange rates and adjust as necessary in PMS.
  • Ensure all necessary documents are attached and process petty cash reimbursement as required and reconcile on a weekly basis/when required.
  • Report directly to and communicate with the General Manager on all matters pertaining to accounting and financial controls.

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