Project Administrative Support Specialist

4 days ago

Singapore beBeeAdministrative Full time $50,000 - $70,000
Job Title: Project Support Specialist

We are seeking a highly organized and detail-oriented Project Support Specialist to join our team. The ideal candidate will provide administrative support to project teams and site operations, assisting in the preparation of project documentation and maintaining organized files.

The successful candidate will be responsible for meeting coordination, minute taking, procurement, delivery coordination, timesheet tracking, and expense management. A high degree of organizational skill, attention to detail, and effective communication skills are essential for this role.

  • Assist in preparing project documentation such as submission forms, method statements, safety documents, etc.
  • Maintain and organize project files (both physical and digital) in an orderly and systematic manner.
  • Support document submission and tracking to consultants and clients.
  • Schedule and arrange internal/external meetings.
  • Attend meetings and take clear and concise minutes for follow-up actions.
  • Prepare purchase requests and coordinate with suppliers on material delivery.
  • Assist in tracking delivery schedules and updating records accordingly.
  • Support project procurement activities, including sourcing of materials, obtaining quotations, and assisting in vendor evaluation and selection.
  • Collect and consolidate site workers' attendance and timesheets.
  • Support tracking petty cash and project-related expenses.
Requirements

For this role, we require:

  • GCE 'O' / 'A' Level / Nitec / Higher Nitec / Diploma in Business Administration or related fields.
  • At least 1 year of relevant working experience in project admin support (preferably in construction or engineering industry).
  • Proficient in MS Office (Word, Excel, Outlook).
  • Able to communicate effectively in English and Mandarin (to liaise with Chinese-speaking workers and vendors).
  • Highly organized, detail-oriented, and able to manage multiple tasks independently.
  • Responsible, proactive, and a good team player.
Benefits

This is a fantastic opportunity for a motivated individual to join our team and develop their skills in project administration.

What We Offer

As a member of our team, you will have the chance to work on exciting projects and contribute to our organization's growth and success.

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