HR & Operations Coordinator

2 weeks ago

Singapore MyCareersFuture Full time
Job Summary

We are seeking a highly organized and detail-oriented HR & Admin Assistant to join our team at MyCareersFuture. As an HR & Admin Assistant, you will provide administrative support to the HR & Operations Department, ensuring the smooth operation of our business.

Key Responsibilities
  • HR Duties:
    • Support the HR & Operations Department in all aspects of human resource management, including recruitment, employee onboarding, and benefits administration.
    • Coordinate employee inductions and exit procedures, ensuring a seamless transition for new and departing employees.
    • Manage work pass applications, renewals, and cancellations, as well as workers' dormitory arrangements.
    • Coordinate with the Training & Development department on CSOC, Coretrade, and Multi-skilling matters.
    • Process purchasing of security bonds and submit government claims and training grants.
    • Monitor and maintain up-to-date training records, ensuring compliance with regulatory requirements.
    • Assist with company audits and ISO certifications.
    • Renew licenses and prepare documents for submission.
  • Admin Duties:
    • Provide administrative support to ensure the smooth operation of our business, including email management, phone calls, and billing.
    • Organize files and documents, ensuring accurate and timely filing.
    • Draft and prepare documents, including data entry and filing.
    • Procure general supplies and handle reception duties, including attending to guests as needed.
    • Assist with daily office and warehouse needs, ensuring a productive work environment.
    • Coordinate shipments from overseas and local suppliers, liaising with warehouse, suppliers, carriers, and freight forwarders to ensure timely delivery.
    • Follow company and departmental policies and procedures, promoting efficient operations and internal controls.
Requirements
  • Education: Minimum GCE 'N/O' Level or Diploma qualification.
  • Experience: At least two years of related working experience in an administrative function, operations, logistics, human resources, or administration.
  • Skills: Good computer skills (Microsoft Office), experienced in Info-Tech payroll software, payroll, and dormitory administration (an added advantage). Excellent English skills, both verbal and written. Positive attitude, team player, able to work independently, multi-task, and maintain attention to detail and deadlines. Good organization, communication, and people skills. Able to work under pressure.

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