Assistant administratif principal

2 weeks ago


Singapore IFS Full time
_description_

Le poste d'assistant administratif principal au sein de l'école secondaire de l'IFS est un poste clé qui nécessite une grande capacité d'organisation et de communication. Sous la supervision des principaux adjoints, vous serez chargé de coordonner et de gérer le calendrier scolaire, fixer des rendez-vous, et organiser des réunions.

  • Soutenir les opérations quotidiennes de l'école
  • Travailler transversalement avec les différents départements de l'école pour assurer un fonctionnement harmonieux
  • Assurer la continuité du service et l'articulation des différents projets et actions au sein de l'école
  • Soutenir la recherche, la collecte et l'analyse de données pour prendre des décisions
  • Élaborer, examiner et envoyer des communications, telles que des rapports et des mémos
  • Organiser et préparer des réunions, y compris la réservation de salles, la préparation d'ordres du jour et la prise de notes
  • Aider à organiser les remplacements des enseignants, les horaires et la recrutement
  • Gérer des informations sensibles avec confidentialité et professionnalisme
  • Agir en conseiller confiable et maintenir la confiance en matière de problèmes personnels ou stratégiques
  • Agir en coordinateur pour :
  • Organiser les différents conseils pédagogiques
  • Aider à mettre en œuvre les différents déplacements scolaires et les échanges d'élèves
  • Suivre le parcours des stages et des services d'orientation
  • Organiser les réunions parents-enseignants
  • Mettre en œuvre les concours et les foires scolaires
  • Contribuer à la qualité de la communication interne/externe par :
  • Écrire le bulletin de l'école secondaire
  • Écrire le bulletin d'orientation
  • Mettre à jour le site web de l'IFS
  • Gérer le dossier partagé de l'école secondaire, les archives de documents

Responsabilités liées aux examens

  • Se mettre en relation avec les familles et les tiers pour organiser la remise de certificats et de diplômes
  • Gérer l'organisation des cérémonies de remise de diplômes et d'événements fin d'année
Compétences requises
  • Organisation : Capacité exceptionnelle à gérer plusieurs tâches et à prioriser efficacement, être proactif
  • Communication : Aptitudes solides pour rédiger et communiquer oralement avec les exécutifs et les parties prenantes
  • Fluence : Connaissance courante du français et de l'anglais
  • Résolution de problèmes : Capacité à anticiper les besoins et à résoudre des problèmes de manière autonome
  • Gestion du temps : Capacité à gérer des calendriers serrés et à respecter les délais
  • Tech-savoir : Connaissance des outils bureautiques (par exemple, Microsoft Office Suite, Google Workspace) et familiarité avec les outils de gestion de projet
  • Discrétion et intégrité


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