Corporate Secretary Officer

2 weeks ago


Singapore Thales Dis (singapore) Pte. Ltd. Full time

Responsibilities:

- Manage all local corporate secretarial work for a portfolio of about +25 entities incorporated in various Asia countries (ie. Singapore, Indonesia, Thailand, Malaysia, Vietnam, Philippines, etc.) in compliance with all relevant local laws and regulations.

- Liaise with & give instructions to corporate secretarial agents & other relevant government authorities

- Monitor deadline for statutory filings (eg. annual returns, etc.) and generally compliance with relevant Companies Act

- Co-ordinate/Liaise with other in-house departments (ie tax, finance, treasury, etc.) to ensure smooth running of the day-to-day administrative and corporate secretarial related matters

- Maintain and timely update the secretarial database (eg. registration certificate, business license certificate, etc.)

- Prepare & Circulate resolutions, board meeting of directors and shareholders and ensure timely signing

- Update from time to time any movements and/or changes in the organization (eg. change of name, registered address, change of directors, etc.)

- Prepare & implement automatic resignations in respect of all directors in all entities in South East Asia and Taiwan

- Check the invoices for the services rendered by the corporate secretarial agents

- Develop efficient and effective system for the management of corporate secretarial procedures

- Consolidate corporate secretary information for all Asia entities (about 60 entities in total)

- Provide regular updated corporate secretary reports & legal structure chart to the French headquarters

- Handle notarization of legal documents upon request

- Assist the Legal counsel in charge of the legal restructuring works

Requirements:

. ICSA or equivalent qualifications

. 2-3 years professional experience in corporate secretarial function, in house legal department or law firm

. Perfect command of English language, verbal and written (Mandatory)

. Experienced user of Microsoft Office Applications

. Strong oft skills: rigorous, precise, organized, pro-active, research-oriented strong team player, solutions oriented, and logic, ability to work independently

. Good and effective communication skills as well as good inter-personal and inter-cultural awareness and interest to work in diverse teams



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