Operations Executive
4 weeks ago
Job Description
The Operations Executive monitors a ship schedule and its status before arrival at the ports, the delivery and re-delivery notices for ships and arranges for freight / hire payments. He / She liaises with charterers and owners, and conducts negotiations with a view to addressing differences and resolving shipment issues, and ensures timely payment of receivables.
Critical Work Functions and Key Tasks
- Manage post fixture operations
- Monitor ship schedules before arrival and discharge at port.
- Keep charterers and owners advised on requirements pertaining to the fixtures such as voyage order, stowage, cargo quantity and cargo grades.
- Ensure relevant documents are available at various stages of operations.
- Serve the relevant delivery and re-delivery notices for ships.
- Prepare reports on post-fixture activities.
- Send hire/freight invoices to charterers and follow up on timely receipt of payments.
- Liaise with clients on resolution processes for post-fixture issues.
- Perform processing and invoicing of hire payments, including bunker calculations, deductions and off-hire time and bunkers and other deductions.
- Oversee claims, billings and invoice processing
- Assist in negotiation of laytime disputes
- Handle laytime calculations
- Service client account
- Update clients on ship activities
- Update customers databases
- Lead improvements to enhance efficiency
- Propose workflow improvements to improve efficiency
- Assist with implementation of workflow improvements to improve efficiency
Requirements
- Diploma or Degree in Maritime-related discipline
- Contactable after office ours and willing to work irregular hours
- Ability to work under pressure and handle ad-hoc requirements
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