Personal Assistant | 6 months maternity cover | Aljunied

2 weeks ago


Singapore The Supreme Hr Advisory Pte. Ltd. Full time

Personal Assistant | 6 months maternity cover | Aljunied

Report to: Principal and Learner Services Manager
Salary: $2500 - $3500
Working hours: 5 days(Mon - Fri), 8am - 5pm
Working Location: Aljunied

Job Description:

To provide administrative support including managing the calendars and meetings to the Principal, Senior Leadership Team, and other areas of the school, as required or directed by the Principal and/or Learner Services Manager.

Role and Responsibilities:

  • Managing diaries, organising and coordinating meetings, events and school wide calendars
  • Accurately recording minutes from meetings
  • Liaising and compiling of document deck with corporate HQ in Malaysia
  • Assisting and organising the recruitment process with all stakeholders
  • Liaising with internal and external vendors on School's F&B needs required during meetings and school's events including staff bulletin and birthday celebrants names
  • Organising, filing, coordinating of documents and meetings to ensure efficiency
  • Administration of document control, licences and website updates, as directed
  • Analysing and manipulating statistical data as and when required
  • Providing support to other administrative functions including, but not limited to, admissions, learner services and accreditation
  • Distributing memos, emails and weekly bulletins
  • Coordinating and organising HQ guests and management in Malaysia on meetings and food
  • Using a variety of software packages, such as Google tools and MS Office to produce correspondence and documents, and maintain presentations, records, spreadsheets and databases
  • Involvement in whole school events and activities as required.
  • To perform any other duties as assigned by the management, stakeholders, function managers and reporting manager

Requirements:

  • Secretarial certification (preferred)
  • Min 2 years of relevant experience
  • Experience in an international school environment (preferred)
  • Functional knowledge of Google tools and MS office
  • Experience with data analysis (knowledge of Excel and/or databases would be useful)

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant



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