Personal Assistant | 6 months maternity cover | Aljunied
2 weeks ago
Personal Assistant | 6 months maternity cover | Aljunied
Report to: Principal and Learner Services Manager
Salary: $2500 - $3500
Working hours: 5 days(Mon – Fri), 8am - 5pm
Working Location: Aljunied
Job Description:
To provide administrative support including managing the calendars and meetings to the Principal, Senior Leadership Team, and other areas of the school, as required or directed by the Principal and/or Learner Services Manager.
Role and Responsibilities:
- Managing diaries, organising and coordinating meetings, events and school wide calendars
- Accurately recording minutes from meetings
- Liaising and compiling of document deck with corporate HQ in Malaysia
- Assisting and organising the recruitment process with all stakeholders
- Liaising with internal and external vendors on School’s F&B needs required during meetings and school’s events including staff bulletin and birthday celebrants names
- Organising, filing, coordinating of documents and meetings to ensure efficiency
- Administration of document control, licences and website updates, as directed
- Analysing and manipulating statistical data as and when required
- Providing support to other administrative functions including, but not limited to, admissions, learner services and accreditation
- Distributing memos, emails and weekly bulletins
- Coordinating and organising HQ guests and management in Malaysia on meetings and food
- Using a variety of software packages, such as Google tools and MS Office to produce correspondence and documents, and maintain presentations, records, spreadsheets and databases
- Involvement in whole school events and activities as required.
- To perform any other duties as assigned by the management, stakeholders, function managers and reporting manager
Requirements:
- Secretarial certification (preferred)
- Min 2 years of relevant experience
- Experience in an international school environment (preferred)
- Functional knowledge of Google tools and MS office
- Experience with data analysis (knowledge of Excel and/or databases would be useful)
The Supreme HR Advisory Pte Ltd | 14C7279
Ong Boon Kiet (Travys) | R22104769
Senior Recruitment Consultant
Tell employers what skills you have
Microsoft PowerPoint
Leadership
Microsoft Office
Microsoft Excel
Data Analysis
Interpersonal Skills
Data Management
Administration
MS Office
Spreadsheets
Communication Skills
Administrative Support
Excel
Microsoft Word
Maternity
Databases
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