HR & Business Manager

2 weeks ago


Singapore Black & White Engineering Pte. Ltd. Full time

HR and Business Manager - Job Description

Overall Responsibilities

Ensure the company has the adequate and suitable resources to complete its activities

Ensure the efficiency of business operations

Prepare reports for Directors

Manage overall Office operations

Key Tasks:

Administration

Monitor, review, update any administration systems

Liaise with brokers and renew any insurances

Record and monitor holiday requests / medical leave

Book Event/function/meals/travel bookings

Commercial

Legal - familiarize with current legal cases and liaise with company lawyer

Fee Bids - Assist Directors in collating documents required on any updates / rewrites

Marketing material - create / manage project description log to be used for all marketing material (CV's / Company Profile / Sector Profiles)

Finance

Manage payment schedules and ensure invoices, salaries, bill payments are proper and prompt.

Maintain financial records relating to AR/AP functions such as cash flow forecasts

Review quarterly GST and yearly financial reports

Create invoices and Interco invoices

Human Resources

Perform the full spectrum of HR activities such as personnel administration (proper records organization), salary administration, employee movement (transfers/promotion/confirmation/resignation) processes, employee benefits and any such activities.

Undertake PDRs for all support staff as per the agreed office PDR reporting lines.

Supervise the work of employees and provide feedback and counsel to improve efficiency and effectiveness

Health Insurance - Arrange quotes, manage renewal or arrange new cover

Health insurance - ensure all employees are compliant with regional regulations

Prompt payment of Payroll, reporting of monthly CPF contributions, yearly IR8A, NS claims, maternity claims

Support HR operations including onboarding and offboarding, benefits administration, work pass application and renewal, claims and grants applications

Management

Marketing Calendars - Industry events (awards / conferences)

Internal - initiate/manage internal staff social events

CSR - coordinate and manage any CSR activity

Business Management - support for new markets / office openings / business set-up / legalities

Marketing Calendars - Client events - organize / manage any client events / represent the company at events

Corporate Insurance Policies - manage all corporate insurance policies and negotiate renewals and ensure compliance with client requirements

Office Lease renewal - Coordinate quote/lease agreement to final sign-off

Skills and Experience required

  • Diploma / Degree in Human Resources, Business Administration or equivalent
  • Minimum 3 years of payroll, HR operations and Finance experience
  • Self-motivated, able to multi-task and work in a fast-paced and dynamic environment
  • Detailed oriented and strong proficiency in Microsoft package

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