Administrative Executive, Plans

4 weeks ago


Singapore Sembwaste Pte. Ltd. Full time
  • Provide general department administrative process
  • Ensuring timely preparation and processing of various Maintenance reports
  • Ensuring timely submission of the reports by Vendors
  • Assist in coordinating the vendor engagement meetings
  • Assist Executives with procurement related matters with the Company's procurement team
  • Assist P&M's Managers in the scheduling and organising of meetings and visits to the vendors
  • Assist P&M's Managers in the preparation of reports, presentations and be briefs
  • Develop and carry out an efficient documentation and filling system
  • Document discussions, decisions, and resolutions of meetings.
  • Proper management and monitoring of department allocated funds.
  • Timely submission of accrual reports and lease agreements.
  • Verification of invoices against contracts to ensure factual figures.
  • Liaising with vendors for resolution when required.

Qualifications and Experience

  • Degree or Diploma qualification in any discipline
  • At least 3 years of relevant experience in administrative roleProficient in MS office
  • Knowledge on inventory management, contract management, procurement, enterprise resource system and SAP software is a plus
  • Analytical and able to resolve administrative issues
  • Good writing and communication skills
  • Able to multi-task in a fast pace working environment


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