Senior Assistant I, Admin
1 week ago
Responsibilities:
- Provide general administrative support to executives and managers in the department.
- Manage phone calls and correspondence emails
- Raise ePR/Sesami for Project Team and get approval for all purchases
- Managing stationery and office equipment.
- Raise Capital Expenditure request for approval for asset purchases
- Managing and tracking company asset including company capex, Staff Asset record, asset labelling and annual asset stock taking.
- Kofax POC for Non-PO invoices
- Coordinate all procurement related activities and provide resolution for any PO with issues
- Facilitating submit of post check billing advise
- Maintain and update department's centralized document and record filing systems on incoming/outgoing documents.
- Attend to HR queries from department employees and escalate (if necessary)
- Coordinate with respective department on security clearance and access matters
- Support in staff on-boarding and off-boarding.
- Maintain general office files, including job files, shipping documents files and other files related to company's operations
- Data Entry, Filing, and Document Organisation (RF, Hit Ratio, AIMS, AB3)
- Administartor for internal platform (AIMS, AB3, SAP)
- P-File update & training Record for department staff
Assist in other ad-hoc work assignments when required.
Requirements:
- Preferably possess 2-3 years of relevant administrative experience
- Good written, verbal communication skills in English is required
- Good proficiency in MS Office Suite,
- Experience in data entry using SAP system will be preferred
- Able to interact effectively with all levels of staff both internally and externally
- Positive approach to work with the ability to work independently and coordinate well across all levels in a fast-paced environment
- Result-oriented person who is organized, meticulous, resourceful, and with good problem-solving skills
- Able to multi-task, prioritise and good time-management skills
- Able to start immediately or on short notice will be an advantage
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