Personal Assistant to CEO

3 weeks ago

Singapore Aleph Pte. Ltd. Full time

Aleph is a creative engineering company comprising a striking group of craftsmen specialised in strategy, design, technology, and marketing. We work together to plan, write and produce internet, mobile, and desktop solutions for the most daring set of clients who see the future and engage Aleph as their rocket fuel.

We are looking for a Personal Assistant to our Regional CEO who is able to support them by playing a dynamic role. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Reporting directly to the CEO, you will provide support in a one-on-one working relationship as a Personal Assistant. You will serve as the primary point of contact for internal and external communication on all matters pertaining to the office. Also a liaison to the CEO and senior management teams you will organize, coordinate and oversee special projects with the team. You should have the ability to work independently on projects, from conception to completion, and be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

If you enjoy working within an entrepreneurial environment that is mission-driven, results-driven and community oriented, this role will be ideal for you.

Responsibilities

  • Serve as the primary point of contact for all internal and external communications, ensuring professionalism and confidentiality in all interactions.
  • Manage a dynamic calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
  • Prepare and coordinate materials for meetings, presentations, and travel-related activities, demonstrating strong organizational skills.
  • Act as a 'gatekeeper' and facilitator, managing access to the CEO's time and office to optimize efficiency and productivity.
  • Collaborate closely with the CEO to anticipate needs, follow up on commitments, and prioritize tasks effectively.
  • Handle sensitive matters with a high level of confidentiality and discretion, providing solutions, answers, and resources where needed.
  • Coordinate and assist in organizing team activities, off-sites, and events to foster a positive and collaborative office culture.
  • Provide general support to office visitors and guests, ensuring a welcoming environment for all stakeholders.
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings . Maintain the CEO's Contact Lists
  • Provide Support for special projects in a timely manner with results
  • Assist in daily studio operations, studio events and maintenance
  • Engage in tasks that support proper functioning of CEO family's personal life including children's schedules, travel, home activities, among other categories
  • Overall responsible for positive, collaborative studio environment

Qualifications

  • Diploma or equivalent qualification.
  • At least 3 - 4 years experience in executive support, team player who is able to adapt in a fast-paced environment.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms.
  • Entrepreneurial spirit and a self-starter who is eager and effective at solving problems while maintaining a high level of attention to detail and confidentiality.
  • Strong interpersonal skills, with the ability to build relationships and have exceptional skills to communicate effectively with at all levels, either in writing or verbally.
  • Ability to thrive in a fast-paced, deadline-driven environment while maintaining a positive and professional demeanor.
  • Forward-thinking mindset with the ability to anticipate needs and take initiative.

Benefits

  • Competitive salary (compensation will be based on experience)
  • Medical insurance
  • Yearly reward based on performance
  • Casual work environment and attire
  • A solid team behind you: great people who love what they do
  • A fun and a fast paced culture which promotes learning and knowledge sharing
  • Opportunities for personal and professional growth offerings from our in-house Learning @ Aleph Academy, Flocket meetups, timely training for skills upgrade, workshops and conferences.

Get in touch

Please visit or drop us an email at .

Aleph is an equal opportunity employer and we work in an engaging, collaborative environment, where ideas are shared freely. By uncovering insights and opportunities, we inspire everyone to dream big towards the future solutions.

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