Executive, Administration
2 weeks ago
Job Responsibilities:
Administration
. Handle meetings and conference planning and logistics
. Assist the Engagement Committee in event planning and logistics
. Manage office contact list and seating arrangement
. Responsible for stationeries inventory, supplies and request
. Oversee timely issuance and termination of office access cards
. Liaise with building management on office maintenance matters
. Assist and support in office wear and tear maintenance
. Maintain administration filing system / shared folders
. Back up for Senior Assistant and Office Manager
. Any other ad-hoc duties as assigned
Pantry
. Oversee pantry inventory and supplies
. Oversee the upkeep and tardiness of the pantry
. Assist with the replenishment of stock for employee's consumption
Travel Management
. Assist with flight & ferry booking
. Assist with Singapore hotel reservations and inquiries
. Oversee BatamFast Card issuance and terminations
. Support business travel VISA matters
Senior Management Support
. Handle Senior Management's travel schedule and arrangement
. Handle Senior Management's local/business claim administration
Calendar Management
. Support in managing Senior Management's calendar
Ad-hoc Duties
Any other ad-hoc duties as assigned
Job Requirements:
. Minimum Diploma with 5 years relevant experience
. Proficient with Microsoft Applications
. Meticulous, ability to prioritize and posses good organizational skills
. Keen on details and able to work independently
. Able to be multi-tasked and work under tight datelines
. Team player with positive work attitude
. Strong interpersonal and communication skills
. Service-oriented mindset
. Flexible and willing to learn attitude
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