Logistic/ Admin Executive

3 weeks ago

Singapore Commit Learning Full time

Roles & Responsibilities

Procurement and Logistics Executive specializing in Procurement, playing a crucial role in managing the purchases of the daily necessities of the Student Care Centres/ KCare Centres in the organisation. The candidate to ensure compliance of procurement policy, logistics regulations and optimizing transportation and logistics operations. Effective communication and collaboration with forwarders, suppliers and internal stakeholders are the key success in this role. This position reports to the Logisitic Manager.

Procurement

  • Responsible for the smooth & efficient operations of Purchasing and the company.
  • Coordinate with logistic partners of the Student Care Centres and KCare Centres, while meeting delivery, lead-time and specification requirements.
  • Responsible for maintaining all Purchasing Documents.
  • Duly expediting and tracking progress of all Purchase Orders.
  • Ensure timely and correct delivery of goods and services.
  • Monitors and proactive managed past due Purchase Orders.
  • Work closely with Finance on all related matters.
  • Established Price List / Agreement / Contract with suppliers.
  • Handle Good Return to suppliers by liaising with the relevant stakeholder.
  • Negotiate with suppliers for improved Payment / Credit Terms and Cost Savings.
  • Review General Terms and Conditions and provide comments to the deviation list submitted by the vendors.
  • Continuous Improvement for Best Practice.
  • Backup / Coverage on Procurement activities for Procurement Personnel who is / are away for leave.
  • Any other Ad-hoc duties as assigned by the Logistic Manager.

Logistics

  • Communicate with suppliers and vendors to coordinate the delivery of goods, including scheduling, packaging requirements, and documentation. Ensure timely delivery of necessities to operation demands of Student Care Centres and KCare Centres.
  • Collaborate with in-house drivers to arrange transportation to ensure the prompt delivery of necessities and supplies to Student Care Centres and KCare Centres, while optimising transportation routes to minimize costs and transit times.
  • Maintain clear and timely communication with logistic partners in Student Care Centres and KCare Centres. Provide regular reports on transit times, and any issues or exceptions.
  • Address and resolve any issues related to procurement and delivery promptly, such as damaged goods and transportation disruptions.
  • Any other Ad-hoc duties as assigned by the Logistic Manager.

Requirements:

  • Diploma/Degree in relevant or related fields for Procurement and Logistics.
  • Min 2 years of work experience in Procurement and Logistic fields preferred.
  • Good Communication skills for both verbal and written.
  • Proficient in MS Office. E.g., Word, Excel, PowerPoint.
  • Good Team Player. Able to cooperate as a team.
  • Speedy and Meticulous in execution of work duties with minimum or zero errors.
  • Pro-active, flexible, adaptable and a fast learner in a demanding work environment.
  • Positive attitude and hardworking.
  • Willing to go the extra miles to get things done.

Reporting Office Location:

11 Woodlands Close

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