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Admin Coordinator

4 weeks ago

Singapore VietSpice Pte Ltd Full time

As an Admin Coordinator, you will be responsible for managing and streamlining office operations to ensure efficiency and productivity. This role involves overseeing administrative processes, coordinating schedules, maintaining records, and facilitating communication between departments and external partners. You will play a crucial role in supporting the team by implementing organisational systems, handling documentation, and ensuring that office functions run smoothly. If you thrive in a structured environment and enjoy problem-solving, this role is a great fit for you.

Responsibilities:

  • Oversee Office Operations  Ensure the smooth execution of daily administrative functions, optimizing workflow efficiency and productivity.
  • Manage Schedules & Meetings  Organise and maintain calendars, schedule meetings, coordinate appointments, and ensure proper follow-ups.
  • Maintain Records & Documentation  Oversee filing systems, perform accurate data entry, and manage confidential documents securely.
  • Coordinate Communication  Act as the primary point of contact between internal departments, vendors, and external clients, ensuring clear and effective communication.
  • Assist in Budget & Expense Tracking  Monitor administrative expenses, process invoices, and maintain organized financial records.
  • Ensure Policy & Compliance Adherence  Implement company policies, procedures, and ensure compliance with internal and external regulations.
  • Support Administrative Staff  Train, supervise, and mentor administrative team members, fostering a supportive and efficient work environment.
  • Manage Office Supplies & Inventory  Monitor office supply levels, manage procurement, and negotiate with vendors to optimize costs.

Requirements:

  • Minimum of 2+ years of experience in administrative coordination or office management.
  • Strong leadership, communication, and problem-solving abilities.
  • Exceptional organizational skills and attention to detail.
  • Ability to maintain confidentiality and handle sensitive information ethically.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Strong interpersonal skills with the ability to manage multiple priorities.
  • We need someone who has positive attitude, motivated and Ability to work well under pressure in a fast-paced environment.

Qualifications:

  • Proven track record of handling office administration and coordination efficiently.
  • Experience in budget management and expense tracking.
  • Strong decision-making and problem-solving skills.
  • Ability to create and enforce policies that support company goals.