Assistant Manager, Examinations

3 weeks ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore's national teacher education institute and we are proud to be an integral part of the nation's education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

The National Institute of Education is inviting dynamic individuals to join us as an Assistant Manager, Examinations & Graduation to assist in course registration, examination and graduation matters in the Office of Academic Administration and Services.

Job Responsibilities
  • Serve as Secretariat in the organizing committee for the Teachers' Investiture Ceremony (TIC).
  • Procure the supply of graduation gowns for graduands attending the TIC.
  • Prepare the notification of completion of programme and invitation letter to TIC for graduands.
  • Arrange manpower and allocate resources for the smooth distribution of certificates and transcripts during TIC.
  • Liaise with valedictorians and prize winners for all information relating to the TIC.
  • Manage the graduation ceremonies for the leadership programmes. Oversee the event preparation from sourcing of venue and mementos to ordering of refreshments and preparation of the venue.
  • Plan the collection of certificate and transcript in accordance with the format of the ceremonies.
  • Manage the course registration and results processing of the Diploma programmes.
  • Serve as Secretariat for award interview panel.
  • Assist in the preparation and execution of the Institute's centralized written examination.
  • Collate and process appeal for review of course results for the initial teacher preparation and Sport Science and Management programmes.
  • Generate and issue all e-transcripts and opencerts for the initial teacher preparation, leadership and Sport Science and Management programmes.
  • Prepare statement and verify qualification of alumni for all initial teacher preparation programmes.
  • Maintain the Student Management System modules related to the job responsibilities.
  • Any other duties that may be assigned from time to time.


Requirements:
  • A University degree.
  • Minimum 3 years of administrative experience, preferably in an education institution.
  • Demonstrated experience in organizing and executing successful graduation ceremonies.
  • Experience in the operations of academic programmes, particularly in the areas of award selection interviews and certificate and transcript management would be an added advantage.
  • Experience in minutes-taking and report-writing.
  • Excellent interpersonal and communication skills with a strong command of English.
  • Meticulous, strong organisational and problem-solving skills.
  • Ability to pick up on situation cues and adjusts in the moment.
  • Ability to work independently and as a good team player.
  • IT savy and proficient in Microsoft Office applications, especially Excel.
  • Ability to prioritize work, meet deadlines and produce quality results on time with attention to details.
  • Ability to work well with students, alumni and academic staff.


Closing Date

The closing date of the advertisement is 25 June 2024. We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to the NIE campus. This is subject to availability of seats.

Hiring Institution: NIE

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